Office Administrator - Transport & Logistics

NW Professional Services; Sydney; Sur place; AUD 44 000 - 63 000; Plein temps

Avantages offerts par ce poste

Immediate start

Mascot location

Supportive team

Résumé du poste

NW Professional Services is seeking an experienced Office Administrator to join our transport and logistics team in Mascot. The role focuses on efficient admin support, data entry, invoicing and coordinating with customers, drivers, and suppliers.

The ideal candidate will have strong MS Office skills, Freight Tracker experience, and a proactive, detail-oriented approach in a fast-paced environment. Immediate start available, full-time hours, Monday to Friday in Mascot.

Qualifications

• Previous experience in office administration.
• Experience within transport, freight or logistics is highly regarded.
• Exposure to Freight Tracker is advantageous.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience with invoicing and accounts administration.
• Excellent written and verbal communication skills.
• Strong attention to detail and data entry accuracy.
• Excellent organisational skills and ability to manage priorities.
• Proactive, reliable and flexible approach to work.
• Ability to work independently and in a team.

Responsabilités

• Provide general administrative support, including answering calls, emails, filing and correspondence.
• Enter and maintain transport records, job paperwork and delivery documentation with accuracy.
• Enter and update jobs using Freight Tracker.
• Assist with customer invoicing and accounts administration.
• Review supplier invoices and supporting documentation for accuracy.
• Liaise with customers, drivers, suppliers and management.
• Follow up outstanding paperwork and maintain accurate records.
• Support management with daily administrative and operational tasks.
• Assist with transport coordination as training progresses.

Connaissances

Office administration

Transport & logistics knowledge

Freight Tracker experience

MS Office proficiency

Invoicing experience

Customer service

Data entry accuracy

Organisational skills

Independent worker

Team collaboration

Outils

Freight Tracker

Outlook

Excel

Word

Description du poste

Office Administrator - Transport & Logistics

Office Administrator - Transport & Logistics

Location: Mascot, Sydney NSW
Employment Type: Temporary Ongoing | Full-Time
Pay Rate: $38.89 per hour + super
Hours: Monday to Friday
Start Date: Immediate Start Available

About the Role

We are currently seeking an experienced and highly organised Office Administrator to join a well-established transport and logistics business based in Mascot.

This is a fantastic opportunity for a motivated individual who enjoys working in a fast-paced environment and has a strong background in administration, customer service and data entry.

Working closely with management and the wider operations team, you will play an important role in supporting daily office functions, maintaining accurate records and ensuring the smooth running of administrative processes.

Previous experience within the transport or logistics industry is highly desirable, with Freight Tracker experience considered a strong advantage.

Key Responsibilities

• Provide general administrative support, including managing phone calls, emails, correspondence and filing.

• Complete accurate data entry and maintain transport records, job paperwork and delivery documentation.

• Enter and update jobs using Freight Tracker.

• Assist with customer invoicing and general accounts administration.

• Review supplier invoices and supporting documentation for accuracy.

• Liaise with customers, drivers, suppliers and internal management.

• Follow up outstanding paperwork and ensure records are maintained accurately.

• Support management with daily administrative and operational requirements.

• Assist with transport coordination and allocations as training progresses.

About You

To be successful in this role, you will ideally possess:

• Previous experience in an office administration position.

• Experience within the transport, freight or logistics industry (highly regarded).

• Previous exposure to Freight Tracker (advantageous).

• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel.

• Experience with invoicing and general accounts administration.

• Excellent written and verbal communication skills.

• Strong attention to detail and accurate data entry skills.

• Excellent organisational skills with the ability to manage competing priorities.

• A proactive, reliable and flexible approach to work.

• The ability to work both independently and collaboratively within a team.

What's on Offer?

• Competitive hourly rate of $38.89 + super.

• Temporary ongoing, full-time opportunity.

• Monday to Friday working hours.

• Convenient Mascot location.

• Immediate start available.

• Supportive, close-knit team environment.

• Opportunity to gain further exposure to transport operations and coordination.