Transition Team Operations Assistant

Recruitly; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Recruitly is seeking a proactive Team Assistant to support a busy Transition team in Melbourne. You will manage calendars, schedule meetings, organise travel, and handle logistics to keep the team running smoothly.

The role emphasizes independence, ownership, and practical problem-solving, with a focus on confidential information and clear communication. Previous PA experience is valued, along with strong organisational skills.

Qualifications

• Experience as a Team Assistant, Personal Assistant or similar role supporting senior leaders.
• Excellent organisation, attention to detail and follow-through.
• Calm, flexible approach when priorities shift or urgent requests arise.

Responsibilities

• Manage a busy diary, coordinate meetings and adjust arrangements as priorities change.
• Organise travel, site visits, workshops and meeting logistics.
• Process expenses and invoices.
• Prepare and format correspondence, documents and team communications.
• Maintain registers, trackers and documentation.
• Coordinate onboarding and offboarding, including access, equipment and system arrangements.
• Liaise with senior stakeholders, internal teams and external partners.

Skills

Diary management

Administration

Communication

Discretion

Team collaboration

Tools

MS Office

Teams

Job description

Recruitly is seeking a proactive Team Assistant to support a busy Transition team in Melbourne. You will manage calendars, schedule meetings, organise travel, and handle logistics to keep the team running smoothly.

The role emphasizes independence, ownership, and practical problem-solving, with a focus on confidential information and clear communication. Previous PA experience is valued, along with strong organisational skills.