Temp Team Assistant — Melbourne CBD, Immediate Start

Westpac Group; Melbourne; On-site; AUD 55,000 - 62,000; Full time

Benefits offered by this job

Flexible work arrangements

Employee mortgage rates

Leave options: Culture, Lifestyle and?

Learning and development

Community volunteering opportunities

Job summary

IFM Investors in Melbourne is seeking a meticulous Team Assistant to support the COO Office and the Operations, Data & Technology (ODT) unit. The role combines administration, calendar management, event support and client-facing tasks, in a fast-paced, global financial services environment.

Reporting to the Executive Assistant to the COO, you will handle travel, expenses, invoicing, room bookings, and prepare materials.

Qualifications

• 2 years of admin or team assistant experience in a corporate setting.
• Proficiency with MS Office (Word, Excel, Outlook).
• Willingness to learn processes including expense management.
• Strong communication, relationship-building and teamwork.
• High attention to detail, time management and prioritisation.

Responsibilities

• Provide high-quality admin support to the COO Office and the broader ODT unit.
• Manage travel, diary, expenses, invoicing and approvals; coordinate meetings and catering.
• Prepare materials, reports and documentation for leadership activities.
• Maintain professional relations across teams and with vendors.
• Support a positive team culture and handle ad hoc duties as needed.

Skills

MS Office

Communication

Time management

Attention to detail

Teamwork

Organisational skills

Tools

Coupa

PHQ

Approvals Plus

Job description

IFM Investors in Melbourne is seeking a meticulous Team Assistant to support the COO Office and the Operations, Data & Technology (ODT) unit. The role combines administration, calendar management, event support and client-facing tasks, in a fast-paced, global financial services environment.

Reporting to the Executive Assistant to the COO, you will handle travel, expenses, invoicing, room bookings, and prepare materials.