Training Support Admin — Hybrid, Impactful Role

Royal Australasian College of Physicians; Sydney; Hybrid; AUD 30,000 - 47,000; Part time

Benefits offered by this job

Flexible hybrid work model

Paid leave between Christmas and New Y

Paid parental leave

Free annual flu vaccinations

Professional development opportunities

Employee Assistance Program

Special corporate discounts

Job summary

Royal Australasian College of Physicians in Sydney CBD seeks a casual Administration Officer to support the Training Support team. The role carries full-time hours across five days with flexibility for the right candidate in a hybrid model.

Responsibilities include setting up training cases, drafting correspondence, ensuring materials are recorded, and maintaining attendance and records, with a focus on quality and stakeholder coordination.

Qualifications

• Commitment to quality assurance and continuous process improvement.
• Excellent verbal and written communications skills.
• Proven ability to form productive relationships with internal and external stakeholders.
• Ability to demonstrate initiative, with accuracy and attention to detail.
• Excellent organisation and time management skills.
• Proven ability to work in a collaborative team environment and independently.
• Ability to exercise good judgement.
• IT Capabilities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms.

Responsibilities

• Set up new training support cases across Microsoft Outlook, Microsoft Lists and Microsoft Word.
• Draft emails to trainees and supervisors notifying them of support requirements.
• Ensure training support material has been submitted by trainees and recorded in the appropriate system.
• Identify when training support material is outstanding and determine the appropriate follow up action.
• Schedule internal and external meetings and manage any conflict that may arise.
• Keep supervisor professional development records up to date in the record management system.
• Extract contact data from various systems for bulk email delivery
• Maintain supervisor attendance records

Skills

Quality assurance

Verbal communications

Written communications

Stakeholder relationships

Initiative and accuracy

Organisational skills

Time management

Teamwork and independence

Judgement

Microsoft Office

SharePoint

Video/teleconferencing

Job description

Royal Australasian College of Physicians in Sydney CBD seeks a casual Administration Officer to support the Training Support team. The role carries full-time hours across five days with flexibility for the right candidate in a hybrid model.

Responsibilities include setting up training cases, drafting correspondence, ensuring materials are recorded, and maintaining attendance and records, with a focus on quality and stakeholder coordination.