Program/Admin Officer, Advanced Training

Royal Australasian College of Physicians; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work

Paid parental leave

Annual flu vaccinations

Professional development opportunities

Employee discounts

Job summary

The Royal Australasian College of Physicians (RACP) invites applications for a Program/Admin Officer, Advanced Training to support training progression and provide comprehensive administrative services across Australia and Aotearoa New Zealand. You will coordinate trainee records, assist committees, and deliver efficient secretariat support within a governance framework.

The role offers a flexible hybrid work model with opportunities for professional development and a collaborative team

Qualifications

• Experience in accreditation and/or management of medical or education programs.
• Proven ability to prioritise multiple tasks in a dynamic environment.
• Excellent written and verbal communication with diverse stakeholders.
• Ability to work independently and in a team-oriented setting.
• Proficient with Microsoft Office, SharePoint and video conferencing tools.

Responsibilities

• Provide expert advisory support for training programs and cross-team assistance.
• Create and maintain accurate electronic trainee records and assessments.
• Provide professional secretariat support to committees including agendas, minutes and briefs.
• Respond to member inquiries with clear explanations and solutions aligned to policy.
• Liaise with internal stakeholders to resolve complex training issues and support governance.
• Assist process improvements in a changing environment.

Skills

Accreditation mgmt

Prioritisation

Stakeholder mgmt

Communication skills

Secretariat services

Team collaboration

Education

Certificate IV or Diploma of Business Administration

Tools

Microsoft Office Suite

SharePoint

Video conferencing platforms

Job description

Program/Admin Officer, Advanced Training

Royal Australasian College of Physicians – Sydney CBD NSW

About the RACP

The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values

Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,


• 2 days from an RACP office location per week,


• 1 of the two days per week in office spent with your team.

About the Role

Training Services is responsible for providing training progression and comprehensive administrative support to trainees, supervisors and committees involved in the RACP Basic and Advanced training programs across Australia and Aotearoa New Zealand. Our services include advising on program requirements, coordinating the Divisional Clinical Examination in Aotearoa New Zealand, delivering training support for both trainees and supervisors, and supervisor learning support.

The purpose of this role is to provide expert advice and professional operational support to assigned portfolio of training programs. This role is also responsible for supporting committees within a governance framework and ensuring decisions comply with RACP policies and procedures.

Key accountabilities include:

• Provide expert advice and administrative support for assigned portfolio of training programs and cross-team assistance as required


• Create and maintain accurate electronic records, including data entry of trainee applications and assessments.


• Provide professional secretariat support to relevant committees including conjoint committee/s. This includes coordinating, attending and facilitating meetings, and preparing agendas, briefs, minutes, draft reports and correspondence.


• Provide comprehensive and timely responses to member enquiries. Take ownership of each enquiry by understanding the member's needs and providing clear explanations, instructions, or solutions in line with RACP policies and procedures. Ensure that enquiry is addressed and resolved.


• Liaise with key internal stakeholders and committees to provide timely advice and support on complex issues relating to specialty training.


• Contribute towards process improvements in a changing environment.

We have multiple fixed-term opportunities available, with varying contract lengths.

About You

The successful candidate will have:

• Certificate IV or Diploma of Business Administration or demonstrated equivalent experience, knowledge and skills.


• Professional experience in accreditation and/or management of medical or other education/health programs or in a member-based organisation.


• Ability to prioritise work, meet deadlines, managing a range of complex tasks in a changing work environment while maintaining an attention to detail.


• Ability to work independently and in a collaborative team environment, to build and maintain relationships with internal and external stakeholders at various levels.


• Demonstrated experience in delivering professional client and secretariat services, including high level written and verbal communication skills, business writing and presentations.


• IT Capabilities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms.