Training Programs & Secretariat Officer (Hybrid)

The Royal Australasian College of Physicians; Sydney; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid work model

Paid parental leave

Professional development opportunities

Annual flu vaccinations

Job summary

The Royal Australasian College of Physicians (RACP) seeks an experienced Administration and Training Services assistant to deliver expert clerical support across trainees, supervisors and committees involved in Basic and Advanced training programs in Australia and Aotearoa NZ.

You will coordinate records, assist with program requirements, and support governance processes within RACP policies. Hybrid work, collaborative teamwork, and a focus on accuracy are essential.

Qualifications

• Ability to prioritise work and manage multiple tasks in a changing environment.
• Strong written and verbal communication skills and professional client/secretariat service experience.
• Experience in administration within training, accreditation or membership-based organisations.

Responsibilities

• Provide expert administrative support for allocated training programs and cross-team initiatives.
• Create and maintain accurate electronic records, including trainee applications and assessments.
• Provide secretariat support for committees, including meetings, agendas, minutes and correspondence.
• Respond promptly to member enquiries with clear explanations and solutions in line with RACP policies.
• Liaise with internal stakeholders to provide timely advice on complex training issues.
• Contribute to process improvements in a dynamic environment.

Skills

Attention to detail

Independent & collaborative

Client/service mindset

Strong written/verbal communication

IT capabilities

Education

Certificate IV or Diploma of Business Administration

Tools

Microsoft Office Suite

SharePoint

Video conferencing tools

Job description

The Royal Australasian College of Physicians (RACP) seeks an experienced Administration and Training Services assistant to deliver expert clerical support across trainees, supervisors and committees involved in Basic and Advanced training programs in Australia and Aotearoa NZ.

You will coordinate records, assist with program requirements, and support governance processes within RACP policies. Hybrid work, collaborative teamwork, and a focus on accuracy are essential.