Training Coordinator

Professional Search Group; Western Australia; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Weekday hours 8-4

Collaborative environment

Continuous improvement opportunities

Job summary

Professional Search Group in Perth, Western Australia is seeking an experienced Training Coordinator to own day-to-day training operations across metro offices and remote sites. You will manage course logistics, maintain accurate records, and ensure compliance.

Key tasks include coordinating inductions, liaising with providers, tracking licenses and expiries, and supporting skills matrices. A strong MS 365/LMS background and stakeholder communication skills are essential.

Qualifications

• Proven experience in Training Coordination or L&D administration managing high-volume tasks independently.

Responsibilities

• Training & Onboarding Coordination: Manage the L&D inbox, training requests, inductions, calendar, invites, and course materials with HR, WHS, IT, and external RTOs.
• Logistics & Provider Liaison: Liaise with providers, manage enrolments, confirm course viability, and organise travel, accommodation, and catering.
• Record Keeping & Compliance: Maintain retrievable training records; verify certificates, VOCs, licenses; track expiry dates and renewal reminders.
• Skills Audits & Matrix Support: Distribute skills audits, compile gap analyses, and maintain role-based training matrices by location/department.
• Administration & Reporting: Obtain quotes, prepare bookings, process POs, reconcile invoices, and update SharePoint forms with version control.

Skills

Training coordination

L&D admin

Microsoft 365

LMS

Stakeholder mgmt

Data accuracy

Education

Business Admin / HR / L&D qualifications

Tools

SharePoint

Articulate

MyOSH

Job description

Job Description

About the Role

We are seeking an experienced and highly dependable Training Coordinator to join an established L&D team based in Perth.

In this dynamic role, you will take full ownership of day-to-day training operations, end-to-end course coordination, compliance record-keeping, and logistics across metro offices and remote operational sites. You will play a vital part in keeping workforce capabilities up to standard, tracking critical license expiries, and maintaining accurate data across internal systems.

Key Responsibilities

• Training & Onboarding Coordination: Manage the L&D inbox and training requests, coordinate general inductions, maintain the master training calendar, send invites, and prepare course materials in conjunction with internal teams (HR, WHS, IT) and external RTOs.
• Logistics & Provider Liaison: Liaise with training providers and site contacts, manage participant enrolments, confirm course viability, and organize travel, accommodation, and catering through standard channels.
• Record Keeping & Compliance: Maintain accurate, retrievable training records; verify certificates, Statements of Attainment, VOCs, and licenses; track expiry dates and issue timely renewal reminders.
• Skills Audits & Matrix Support: Help distribute skills audits, compile gap analyses, and assist in maintaining role-based training matrices by location and department.
• Administration & Reporting: Obtain quotes, prepare booking documentation, process purchase orders, perform invoice reconciliations, and update SharePoint forms and templates under proper version control.

Requirements & Experience

Essential

• Proven experience in Training Coordination or L&D administration managing high-volume tasks independently.
• Demonstrated ability to work respectfully within culturally diverse teams and follow cultural protocols when coordinating remote operations.
• Strong track record of maintaining training records, auditing certificates/VOCs, and tracking license expiries with high attention to detail.
• High proficiency in Microsoft 365 (Excel, SharePoint, Teams, Outlook) and practical experience using a Learning Management System (LMS) or training records system.
• Clear, professional communication skills with strong stakeholder management and sound discretion regarding confidential data.

Desirable

• Prior experience working with systems like MyOSH or Articulate.
• Experience coordinating training across remote workforces, operational sites, or in partnership with RTOs.
• Relevant qualifications in Business Administration, Human Resources, or L&D (or equivalent practical experience).

What's on Offer

• Structured weekday hours (8:00 AM - 4:00 PM) offering work-life balance.
• A collaborative environment within a purpose-driven organization.
• The chance to drive continuous improvement across workforce capability and compliance processes.