Administration Manager – Registered Training Organisation

Trade Academy WA; Perth; On-site; AUD 90,000 - 120,000; Full time

Job summary

Trade Academy WA is seeking an experienced Administration Manager to lead our administration function across building and construction trades and laboratory training. Based in Perth, you will oversee day-to-day administration, student management, funding administration and reporting to support quality training outcomes.

You will work with management, trainers, students and employers to improve systems, reduce manual work and strengthen the student and employer experience.

Qualifications

• Demonstrated administration experience within a Registered Training Organisation.
• Experience using RTO student management systems, with aXcelerate strongly preferred.
• Sound knowledge of WA funded training arrangements administered by the Department of Training and Workforce Development.
• Practical experience administering apprenticeships and traineeships.
• Understanding AVETMISS reporting, student data quality and RTO recordkeeping requirements.
• Ability to coordinate workloads and meet deadlines with accuracy.
• Strong attention to detail when working with data, spreadsheets and reports.
• Clear, professional communication with students, employers and colleagues.
• Initiative and a practical approach to improving processes.

Responsibilities

• Leading and coordinating the administration function, setting priorities and supporting staff.
• Overseeing the student lifecycle from enquiries and enrolment through to progression, completion and certification.
• Maintaining accurate student records and managing data quality within our student management system.
• Coordinating WA funded training administration, including eligibility checks, supporting evidence, reporting and reconciliation.
• Managing apprenticeship and traineeship administration, including training contract information, training plans, variations and completion processes.
• Liaising with employers, students, trainers, Apprentice Connect Australia Providers and relevant government bodies.
• Coordinating training schedules, workshop and laboratory session bookings, and student communications.
• Supporting compliance reviews and audits through accurate records, documented procedures and timely follow-up.
• Improving administrative procedures, reporting tools and system workflows.
• Working with the finance function on student fees, invoicing, payment tracking and funding reconciliation.

Skills

Administration experience within an Rt

Experience using RTO student mgmt sys

WA funded training arrangements

Apprenticeships and traineeships admin

AVETMISS reporting and data quality

Coordinate workloads & deadlines

Attention to detail with data

Clear communication with stakeholders

Initiative and process improvement

Tools

aXcelerate

TAMS

WAAMS

Job description

Administration Manager – Registered Training Organisation

We’re growing—and we’re looking for an experienced Administration Manager to grow with us!

Trade Academy WA delivers training across building and construction trades and laboratory operations. As we grow, we’re looking for an experienced Administration Manager to lead our administration function, strengthen our systems and support quality training outcomes.

If you understand RTO administration, Western Australian training funding and the apprenticeship and traineeship system—and enjoy making things work better,we would like to hear from you.

About the role

Based in Perth, you will oversee day-to-day administration, student management processes, funding administration and reporting across our trade and laboratory training programs.

Working closely with management, trainers, students and employers, you will ensure our administration is accurate, responsive and well organised. You will also identify opportunities to improve systems, reduce manual work and strengthen the student and employer experience.

Your responsibilities will include:

Leading and coordinating the administration function, setting priorities and supporting staff.

Overseeing the student lifecycle, from enquiries and enrolment through to progression, completion and certification.

Maintaining accurate student records and managing data quality within our student management system.

Coordinating WA funded training administration, including eligibility checks, supporting evidence, reporting and reconciliation.

Managing apprenticeship and traineeship administration, including training contract information, training plans, variations and completion processes.

Liaising with employers, students, trainers, Apprentice Connect Australia Providers and relevant government bodies.

Coordinating training schedules, workshop and laboratory session bookings, and student communications.

Supporting compliance reviews and audits through accurate records, documented procedures and timely follow-up.

Improving administrative procedures, reporting tools and system workflows.

Working with the finance function on student fees, invoicing, payment tracking and funding reconciliation.

About you

Essential experience and capabilities:

Demonstrated administration experience within a Registered Training Organisation.

Experience using RTO student management systems, with aXcelerate strongly preferred.

Sound working knowledge of Western Australian funded training arrangements administered by the Department of Training and Workforce Development (DTWD).

Practical experience administering apprenticeships and traineeships.

An understanding of AVETMISS reporting, student data quality and RTO recordkeeping requirements.

The ability to coordinate workloads, guide colleagues and meet competing deadlines.

Strong attention to detail and confidence working with data, spreadsheets and reports.

Clear, professional communication and a helpful approach to students, employers and colleagues.

Initiative and a practical approach to solving problems and improving processes.

Highly desirable, but not essential:

Financial accounts experience, including invoicing, accounts receivable, reconciliations or bookkeeping.

Experience with WA training administration portals, including TAMS and WAAMS.

Experience implementing or improving aXcelerate workflows, reporting or integrations.

Experience supporting building and construction, laboratory operations or other practical vocational training programs.

Why join Trade Academy WA?

Join a growing training organisation delivering across trade and laboratory sectors.

Take ownership of a key operational function.

Help shape our systems and processes as we expand.

Work closely with management and the training team.

Contribute to meaningful outcomes for students, apprentices, trainees and employers.