Training Coordinator

Professional Search Group; Perth; Hybride; AUD 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Structured weekday hours 8:00 AM - 4:0

Collaborative environment

Opportunity to drive continuous-improv

Résumé du poste

Professional Search Group in Perth is seeking an experienced Training Coordinator to own day-to-day training operations, end-to-end course coordination, and compliance record-keeping across metro offices and remote sites.

You will manage the training calendar, liaise with HR, WHS, IT and RTOs, maintain accurate training data in the LMS and SharePoint, and drive continuous improvement of workforce capability.

Qualifications

• Proven experience coordinating training and L&D administration with high-volume tasks.
• Ability to work respectfully within diverse teams and coordinate remote operations.
• Maintain training records, audit certificates/VOCs, and track license expiries with strong attention to detail.
• High proficiency in Microsoft 365 (Excel, SharePoint, Teams, Outlook) and LMS usage.
• Clear, professional communication and discreet handling of confidential data.

Responsabilités

• Coordinate day-to-day training operations and end-to-end course logistics.
• Liaise with training providers, site contacts and HR, WHS, IT for course materials.
• Maintain accurate training records, verify certificates and licenses, and manage expiry reminders.
• Assist in distributing skills audits, compiling gap analyses and maintaining location/department matrices.
• Obtain quotes, prepare booking docs, process POs, and reconcile invoices; update SharePoint templates.

Connaissances

Training Coordination

L&D administration

Stakeholder management

MS 365

LMS usage

Data confidentiality

Formation

Business Administration / HR / L&D qualification

Outils

LMS platform

SharePoint

MyOSH

Articulate

Description du poste

About the Role

We are seeking an experienced and highly dependable Training Coordinator to join an established L&D team based in Perth.

In this dynamic role, you will take full ownership of day-to-day training operations, end-to-end course coordination, compliance record-keeping, and logistics across metro offices and remote operational sites. You will play a vital part in keeping workforce capabilities up to standard, tracking critical license expiries, and maintaining accurate data across internal systems.

Key Responsibilities

• Training & Onboarding Coordination: Manage the L&D inbox and training requests, coordinate general inductions, maintain the master training calendar, send invites, and prepare course materials in conjunction with internal teams (HR, WHS, IT) and external RTOs.
• Logistics & Provider Liaison: Liaise with training providers and site contacts, manage participant enrolments, confirm course viability, and organize travel, accommodation, and catering through standard channels.
• Record Keeping & Compliance: Maintain accurate, retrievable training records; verify certificates, Statements of Attainment, VOCs, and licenses; track expiry dates and issue timely renewal reminders.
• Skills Audits & Matrix Support: Help distribute skills audits, compile gap analyses, and assist in maintaining role-based training matrices by location and department.
• Administration & Reporting: Obtain quotes, prepare booking documentation, process purchase orders, perform invoice reconciliations, and update SharePoint forms and templates under proper version control.

Requirements & Experience

Essential

• Proven experience in Training Coordination or L&D administration managing high-volume tasks independently.
• Demonstrated ability to work respectfully within culturally diverse teams and follow cultural protocols when coordinating remote operations.
• Strong track record of maintaining training records, auditing certificates/VOCs, and tracking license expiries with high attention to detail.
• High proficiency in Microsoft 365 (Excel, SharePoint, Teams, Outlook) and practical experience using a Learning Management System (LMS) or training records system.
• Clear, professional communication skills with strong stakeholder management and sound discretion regarding confidential data.

Desirable

• Prior experience working with systems like MyOSH or Articulate.
• Experience coordinating training across remote workforces, operational sites, or in partnership with RTOs.
• Relevant qualifications in Business Administration, Human Resources, or L&D (or equivalent practical experience).

What’s on Offer

• Structured weekday hours (8:00 AM - 4:00 PM) offering work-life balance.
• A collaborative environment within a purpose-driven organization.
• The chance to drive continuous improvement across workforce capability and compliance processes.