Training Administrator | VETtrak & VETenrol Essential

Edutemps Pty Ltd.; Sydney; On-site; AUD 33,000 - 48,000; Full time

Job summary

Edutemps is seeking an experienced Training Administrator for a temporary assignment in Glenwood, supporting enrolments and course administration. You’ll work closely with trainers, students and staff to maintain training records, coordinate schedules and manage day-to-day administration on-site.

Recent hands-on experience with VETtrak and VETenrol is essential, along with strong MS Office skills and a customer-focused approach. Availability for the full on-site assignment is required.

Qualifications

• Recent hands-on experience with VETtrak and VETenrol.
• Strong Microsoft Office skills and attention to detail.
• Experience in RTO administration or vocational education environment.

Responsibilities

• Process registrations and enrolments using VETtrak and VETenrol.
• Maintain accurate student and course records, including attendance and certificates.
• Provide administration support to trainers, managers and office staff.
• Coordinate training schedules, bookings, rooms and venues.
• Manage reception and respond to student, trainer and general enquiries.
• Maintain files and documentation in line with compliance requirements.
• Assist with reporting, invoicing and general office administration as required.

Skills

VETtrak experience

VETenrol experience

MS Office skills

Attention to detail

Administration experience

Education

Certificate III or IV in Business Administration

Tools

MYOB

Invoicing experience

Job description

The Company

Our client is a well-established, industry-focused registered training organisation (RTO) delivering practical training and professional development. Their team supports quality training delivery, compliance and learner support.

The Role

Edutemps is seeking an experienced Training Administrator for a temporary assignment providing training administration and front-line reception support in Glenwood.

Working closely with trainers, students and internal staff, you will support enrolments, maintain accurate training records and coordinate course administration.

You must have recent, practical experience using both VETtrak and VETenrol.This assignment requires someone who can confidently use both systems and manage day-to-day administration independently.

You must be available to work on site in Glenwood for the full assignment, from 26 October to 27 November 2026, Monday to Friday, 7 am to 3 pm.

Key Responsibilities

• Process registrations and enrolments using VETtrak and VETenrol.
• Maintain accurate student and course records, including attendance and certificates.
• Provide administration support to trainers, managers and office staff.
• Coordinate training schedules, bookings, rooms and venues.
• Manage reception and respond to student, trainer and general enquiries.
• Maintain files and documentation in line with compliance requirements.
• Assist with reporting, invoicing and general office administration as required.

About You

Essential criteria

• Recent, hands-on experience with both VETtrak and VETenrol, with the confidence to use these systems independently.
• Previous administration experience in an RTO, vocational education and training (VET), or training environment.
• Strong attention to detail when processing enrolments and maintaining student records.
• The ability to prioritise competing tasks and work independently while supporting the wider team.
• Clear communication skills and a professional, customer-focused approach.
• Strong Microsoft Office skills.
• Availability for the full assignment and the required on-site hours.
• A current Working with Children Check, or willingness to obtain one if required.

Desirable

• Certificate III or IV in Business Administration.
• MYOB or invoicing experience.
• Experience supporting short-course or trade training delivery.

Only shortlisted candidates will be contacted.

Edutemps supports education and training organisations across Australia through Recruitment, Compliance, Learning Design and Executive Consulting.