rto administrator

HR Partners; Sydney; On-site; AUD 60,000 - 80,000; Part time

Job summary

Randstad is seeking an experienced RTO Administrator to support daily student administration and ensure accurate data management across RTO systems. The role is based in the Western Suburbs on a temporary basis, with responsibilities spanning enrolments, USI checks, and records management.

The ideal candidate will have RTO experience, proficiency with SMS platforms (VETtrak / aXcelerate / JobReady), and strong attention to detail and communication skills to support a collaborative team.

Qualifications

• Proven experience within an Australian Registered Training Organisation (RTO).
• Hands-on experience with RTO Student Management Systems (e.g., VETtrak, aXcelerate, JobReady).
• High accuracy in data entry and record-keeping.
• Strong verbal and written communication with a customer-focused approach.
• Ability to prioritise tasks and manage daily administrative workflows.

Responsibilities

• Process student enrolments, applications, and USI verification.
• Maintain accurate student records, attendance, and assessment outcomes in the SMS.
• Generate and issue Statements of Attainment and formal qualifications.
• Assist with AVETMISS data validation, reporting, and file maintenance.
• Manage trainer and assessor documentation, including qualifications and currency records.
• Respond to student and stakeholder enquiries via phone and email.

Skills

RTO experience

RTO SMS systems

Attention to detail

Excellent communication

Organisational skills

Tools

VETtrak

aXcelerate

JobReady

Job description

We are seeking an experienced, detail-oriented RTO Administrator to join an active team based in the Western Suburbs on a temporary basis.

In this role, you will play a key part in supporting daily student administration and ensuring accurate data management across RTO systems.

RTO Administrator

About the Role

We are seeking an experienced, detail-oriented RTO Administrator to join an active team based in the Western Suburbs on a temporary basis.

In this role, you will play a key part in supporting daily student administration and ensuring accurate data management across RTO systems.

Key Responsibilities

• Process student enrolments, applications, and Unique Student Identifier (USI) verification's.
• Maintain accurate student records, attendance, and assessment outcomes within the Student Management System (SMS).
• Generate and issue Statements of Attainment and formal qualifications in line with organisational templates.
• Assist with AVETMISS data validation, reporting, and file maintenance.
• Manage trainer and assessor documentation, including maintaining updated qualifications and currency records.
• Respond promptly to incoming student and stakeholder enquiries via phone and email.

What We Are Looking For

• RTO Experience: Proven experience working within an Australian Registered Training Organisation (RTO).
• System Proficiency: Hands-on experience with RTO Student Management Systems (e.g., VETtrak, aXcelerate, or JobReady).
• Strong Attention to Detail: High accuracy in data entry and record-keeping.
• Excellent Communication: Strong verbal and written communication skills with a customer-focused approach.
• Organisational Skills: Ability to prioritise tasks and manage daily administrative workflows effectively.

What’s in it for You?

• Convenient Location: Great Western Suburbs location with easy access and parking options.
• Flexible Start: Immediate start available for the right candidate.
• Supportive Environment: Work alongside a collaborative and established team.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

experience

1 year