Title Acting Primary Learning Leader - St Patrick'S Primary School, Gympie

Brisbane Catholic Education; Gympie Regional; Hybrid; AUD 25,000 - 41,000; Part time

Job summary

Brisbane Catholic Education seeks a highly organised Leadership Program Coordinator to manage a remote, flexible schedule within a structured program environment. You’ll support communication and coordination, follow guided systems, and use simple digital tools to stay organised.

This role suits self-motivated individuals with administrative, operations, or executive support experience, who can work independently, engage in ongoing training, and help drive the program’s success.

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong organisational and communication skills.
• Ability to work independently within established systems.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitorteam capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning and internal initiatives.
• Track action items and ensure tasks are followed through.

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Leadership Program Coordinator (Remote-Based | Flexible Schedule)

This flexible, remote-based role is suited to individuals who value organisation, communication, and the ability to work independently within a structured environment.

You may already have valuable professional and life experience behind you — and still be looking for a role that offers greater flexibility, meaningful involvement, and alignment with your current lifestyle and priorities.

This role is best suited to individuals who bring previous professional, administrative, customer-facing, or coordination experience and who are confident managing responsibilities independently within established systems and processes.

The role operates within an established framework supported by onboarding, guided systems, and ongoing professional development.

What You’ll Be Doing

• Supporting communication and coordination activities within a structured online program environment
• Following guided systems and step-by-step processes
• Managing communication and follow-up activities
• Using simple digital tools to stay organised and consistent
• Participating in ongoing professional development and training

Who This Role Suits

• You value flexibility while also appreciating structure and clear direction
• You are self-motivated and comfortable working independently
• You are organised and able to manage your own schedule effectively
• You are comfortable using online communication tools in a professional environment
• You are open to ongoing learning and professional growth
• You bring previous work or life experience that supports confident communication and organisation

Additional Information

• Remote-based role (NZ or Australia preferred)
• Flexible scheduling within a structured framework
• Results-oriented compensation structure
• Ongoing onboarding, training, and professional support

Important to Note

• This role operates within a flexible, independent working structure
• This role is not suited to individuals seeking short-term contract or project-based work
• The position follows established systems, processes, and support frameworks
• This role is better suited to individuals with previous professional or business experience

Key Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitorteam capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitorscope adherence and flag any out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Step in and support hands-on when needed to keep important deadlines on track.
• Support the onboarding of new team members into company tools and workflows.

Must-Have Requirements

• Background in operations, practice management, admin VA or executive support within an accounting firm
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)
• Hands-on experience with ClickUp (dashboards, workflows, templates)
• Experience with Xero, QuickBooksOnline and/or MYOB
• Systems-oriented mindset with respect for existing frameworks
• Ability to operate independently without close supervision

EmploymentType

Part-time (approx.20 hours/week), with potential to scale

AbouttheRole

We are currently hiring for one of our client based in Australia, we’re looking for a highly organised, systems-driven Operations VA to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.

This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.