Cclhd - Assistant In Nursing - Nursing Support Roster

Publicroles; Brisbane; Remote; AUD 48,000 - 83,000; Part time

Job summary

Publicroles is seeking an experienced Executive Assistant to operate as the central operational anchor for an international multi-brand portfolio. This remote role supports a South Africa–Australia aligned setup, handling executive support, CRM and event management, and basic bookkeeping across multiple entities.

You will coordinate workflows, manage data hygiene, and assist with SOPs, vendor coordination, and occasional content tasks, while maintaining client-focused communication and high

Qualifications

• 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organized documentation and filings within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and work papers.
• Monitor scope adherence and flag any out-of-scope work.

Skills

Executive support

Operational coordination

Data management

English proficiency

Attention to detail

Tools

Xero

Trybooking/Eventbrite

GoHighLevel

Zoom

Canva

Job description

Remote (South Africa) | Supporting an International Company

Monday – Friday, Approx. 5:00 AM – 1:00 PM SAST (1:00 PM – 9:00 PM Brisbane time) with flexibility for events and quarterly planning days | Full-Time

Experience the freedom of working remotely while serving as the central operational anchor for an international multi-brand portfolio.

As the Executive Assistant, you will own the end-to-end operational execution, database management, and daily administrative systems for a business owner overseeing multiple holistic wellness and education brands. You will serve as the core operational anchor, bridging high-level project coordination, event moderation, basic financial bookkeeping, and customer inquiries with warmth and precision.

What You'll Do

• Event Management & Zoom Coordination: Coordinate live and online Zoom events end-to-end, manage registrations on Trybooking/Eventbrite, execute reminder campaigns, and moderate live sessions.
• Database Management & Data Hygiene: Perform monthly CRM/database synchronizations, manage contact tagging, build attendee profiles, and maintain data hygiene across all platforms.
• Executive Support & Daily Triage: Manage daily email triage across multiple inboxes and maintain an extensive reminder system for client follow-ups, bill payments, and team milestones.
• SOP & Operations Oversight: Develop, update, and standardize Standard Operating Procedures (SOPs) to eliminate operational errors and streamline business workflows.
• Financial Bookkeeping: Execute basic weekly financial bookkeeping in Xero across up to 10 entity files, including recurring transaction coding and pricing updates.
• Social Media & Customer Support: Monitor incoming social media inquiries, provide warm customer account support, and handle basic Canva content curation when needed.
• Cross-Functional Project Coordination: Manage external vendor relationships and track special projects such as book publishing, course launches, and digital media conversions.

What You Bring

• Experience & Certifications: 5+ years of senior executive assistant, operational, or business support experience handling fast-paced workflows.
• Core Technical/Specialized Skills: Proficiency with Xero bookkeeping, event platforms (Trybooking/Eventbrite), CRM tools (GoHighLevel or equivalent), Zoom moderation, and Canva.
• Background & Domain Expertise: Strong understanding of digital sales funnels, marketing launch environments, customer journeys, and alignment with holistic/heart-centered values.
• Technical Translation / Delivery: First-language English proficiency (written and spoken) with flawless grammar, spelling, and high-level proofreading capabilities.
• Working Style: Meticulous attention to detail, strong problem-solving independence, and a collaborative, empathetic communication style.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home-office environment.
• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

EmploymentType: Part-time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
  
• Workflowcoordination
  
• Systemmanagement
  
• Capacityoversight
  

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp.
  
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
  
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
  
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
  
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
  
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
  
• Monitorscopeadherenceandflaganyout