Nurse: 6-Month Acute Care Transition & Upskilling

Queensland Government; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

The Queensland Government is seeking a highly organised Virtual Assistant-Operations to support an accounting practice client. This remote, part-time role focuses on operational execution, workflow coordination, and system management under CEO guidance.

You will monitor capacity, maintain documentation in Google Workspace, manage tasks in ClickUp, and assist with onboarding and internal initiatives. Australian bookkeeping fundamentals know-how is essential.

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organized documentation and filings in Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitors scope adherence and flag out-of-scope work.
• Assist with tracking aged receivables and other internal operational matters.
• Support onboarding of new team members into company tools and workflows.

Skills

Operations background

Practice management

Executive support

Australian bookkeeping

Independent work

Systems thinking

Team coordination

Tools

ClickUp

Xero

QuickBooks Online

MYOB

Job description

Virtual Assistant‑Operations

JobTitle: Virtual Assistant‑Operations

Location: Remote

EmploymentType: Part‑time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
  
• Workflowcoordination
  
• Systemmanagement
  
• Capacityoversight
  

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp.
  
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
  
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
  
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
  
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
  
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
  
• Monitorscopeadherenceandflaganyout-of-scopework.
  
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
  
• Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
  
• Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
  

Must-HaveRequirements

• Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
  
• StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
  
• Hands-onexperiencewithClickUp(dashboards,workflows,templates)
  
• ExperiencewithXero,QuickBooksOnlineand/orMYOB
  
• Systems-orientedmindsetwithrespectforexistingframeworks
  
• Abilitytooperateindependentlywithoutclosesupervision
  

WhoThisRoleSuits

Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

We are looking for a reliable and detail‑oriented individual to assist with day‑to‑day service‑related tasks. This role involves supporting general operations, managing assigned activities, and keeping communication organized.

Responsibilities Include:

• Providing virtual assistance and support for various service operations
• Organizing and tracking assigned tasks or follow‑ups
• Supporting team processes and ensuring smooth coordination
• Managing basic documentation and updates
• Communicating promptly via email and tools provided

Ideal Candidate: