Steel Stores & Crane Operator – Day Shift

WorkPac; Brisbane; Remote; AUD 34,000 - 55,000; Part time

Job summary

WorkPac is seeking a highly organized Virtual Assistant-Operations to support a client in Australia. This remote, part-time role (about 20 hours per week) works directly with the CEO to coordinate the operational engine of an accounting practice.

You will manage tasks in ClickUp, oversee workflow capacity, and maintain Google Workspace documentation, with experience in Xero or QuickBooks Online. This role suits someone who thrives in structured environments, respects systems, and can improve

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work meets client deadlines.
• Maintain documentation and filing systems within Google Workspace.
• Assist the CEO with operational planning and internal initiatives.
• Track action items and ensure completion.
• Assist with onboarding of new team members to tools and workflows.

Skills

Organisational skills

Operational coordination

Time management

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

JobTitle: Virtual Assistant-Operations

Location: Remote

EmploymentType: Part-time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperationsVAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
• Workflowcoordination
• Systemmanagement
• Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp.
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
• Monitorscopeadherenceandflaganyout-of-scopework.
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
• Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
• Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-HaveRequirements

• Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
• StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
• Hands-onexperiencewithClickUp(dashboards,workflows,templates)
• ExperiencewithXero,QuickBooksOnlineand/orMYOB
• Systems-orientedmindsetwithrespectforexistingframeworks
• Abilitytooperateindependentlywithoutclosesupervision

WhoThisRoleSuits

Thisroleisidealforsomeonewithin theaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.