Clinical Lead, National Virtual Health (Part-Time)

Healthdirect Australia; Sydney; Remote; AUD 34,000 - 48,000; Part time

Job summary

Healthdirect Australia is partnering with a client in Australia to hire a highly organized, systems-driven Virtual Assistant-Operations to work directly with the CEO and coordinate the operational engine of the accounting practice.

The role emphasizes operations execution, workflow coordination, system management and capacity oversight within an accounting context. It is a part-time, remote position requiring understanding of Australian bookkeeping and management accounting fundamentals.

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm
• Understanding Australian bookkeeping and management accounting fundamentals

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines
• Maintain organized documentation and filings within Google Workspace
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives
• Track action items and ensure tasks are followed through and completed
• Conduct preliminary quality checks on reconciliations, coding, and workpapers
• Monitor scope adherence and flag out-of-scope work
• Assist with tracking aged receivables and other internal operational matters
• Step in and support hands-on when needed to keep important deadlines on track
• Support onboarding of new team members into company tools and workflows

Skills

Organizational skills

ClickUp

Workflow coordination

Google Workspace

Education

Accounting firm admin experience

Tools

ClickUp

Google Workspace

Job description

Virtual Assistant-Operations

JobTitle: Virtual Assistant-Operations

Location: Remote

EmploymentType: Part-time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

• Operationalexecution
  
• Workflowcoordination
  
• Systemmanagement
  
• Capacityoversight
  

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

• Organise,assign,track,andmonitortasksthroughClickUp.
  
• Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
  
• MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
  
• AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
  
• Trackactionitemsandensuretasksarefollowedthroughandcompleted.
  
• Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
  
• Monitorscopeadherenceandflaganyout-of-scopework.
  
• Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
  
• Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
  
• Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
  

Must-HaveRequirements

• Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
  
• Strongunder