Team Assistant

BOUTIQUE RECRUITMENT; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work (2 days from home)

Training & mentoring

Job summary

Boutique Recruitment in Sydney is seeking an experienced administrative professional to support senior leaders in a growing insurance group. You will handle diaries, travel, events and stakeholder communications in a role that stretches beyond traditional admin.

The successful candidate will bring a couple of years of admin/coordination experience, strong organisation and a proactive, learning mindset. Hybrid work with two days from home each week is offered.

Qualifications

• This role suits someone moving from admin, reception, concierge or coordinator backgrounds.
• Strong organisational, time-management and attention-to-detail skills are required.
• Confident written and verbal communication with a customer-focused approach.
• Proficiency with Microsoft 365 tools (Outlook, PowerPoint, Teams, Excel).

Responsibilities

• Manage diaries, meetings and inboxes for senior leaders and keep schedules on track.
• Prepare agendas, presentations, reports and maintain digital files.
• Coordinate domestic and international travel, itineraries and expense processing.
• Plan and support team meetings, workshops, offsites and client events.
• Act as a key point of contact for stakeholders inside and outside the business.
• Support onboarding, admin processes and project coordination with dashboards as needed.

Skills

Diary management

Time management

Communication

Microsoft 365

Attention to detail

Education

Business or administration qualification

Tools

Outlook

PowerPoint

Excel

Teams

Job description

Insurance Group | Sydney | Work from Home 2 Days

Our client is an insurer with a growing presence. It's a genuinely exciting time to join — the team is expanding, and culture is front and centre of how they operate: close-knit, supportive, and genuinely invested in developing their people, not just their output.

This role is a great fit whether you're stepping up from an admin, reception, concierge or coordinator background, or you're already working as a Team Assistant and ready for your next challenge. You'll join a team that backs you with training and mentoring, and gives you real room to grow as the local business scales.

The Role

You'll provide executive and administrative support to senior leaders as part of a growing local team — a role that goes well beyond diary and calendar management, spanning travel, events, stakeholder communication and project coordination.

• Manage diaries, meetings and inboxes for senior leaders, keeping schedules and priorities on track
• Prepare agendas, presentations, reports and other meeting materials, and keep digital files and records up to date
• Coordinate domestic and international travel, itineraries and expense processing
• Plan and support team meetings, workshops, offsites and client events
• Act as a key point of contact for stakeholders inside and outside the business, handling correspondence, minutes and information flow
• Support onboarding, admin processes and project coordination — tracking actions, chasing follow-ups and preparing reports or dashboards as needed

The Person

• A couple of years' experience in admin, coordination, reception or assistant work
• Strong organisational, time-management and attention-to-detail skills
• Confident written and verbal communication, with a polished, customer-focused approach
• Comfortable across Microsoft 365 (Outlook, PowerPoint, Teams, Excel)
• Good judgement handling sensitive or confidential information
• A proactive, can-do attitude and genuine hunger to learn and progress

Desirable, not essential

• Some background supporting senior leaders or executives
• Time spent in financial services, insurance or professional services
• A taste of project coordination or event management
• A relevant business or administration qualification

Why Join

• Room to grow — this role stretches well beyond reception or front-of-house admin into executive support, projects, events and stakeholder work
• Get in early — join a growing team with genuine room to make your mark
• A team that's got your back — genuine investment in training, mentoring and long-term career growth
• Flexibility built in — hybrid working with 2 days from home each week