Team Assistant, Reinsurance

Aon; Sydney; On-site; AUD 43,000 - 57,000; Part time

Job summary

Aon Sydney is seeking a proactive part-time administrator to support the Reinsurance Solutions Team. The role involves coordinating meetings, travel, diaries, invoicing, and general office tasks, with four days per week on-site.

You should thrive on juggling multiple priorities, maintain confidentiality, and communicate clearly with clients and colleagues. Previous administration or team assistant experience is valued, and MS Office proficiency is essential.

Qualifications

• Prior administration or team assistant experience is required.
• Insurance/Financial services background is preferred but not essential.
• Excellent written and verbal communication.
• Strong attention to detail and ability to multitask.

Responsibilities

• Organise meetings, travel arrangements and diary management.
• Coordinate client and reinsurer meeting schedules.
• Process invoices via Coupa and onboard new suppliers.
• Book internal meeting rooms and catering.
• Provide general admin support to the EA to CEO and project support.
• Assist in conferences and seminars planning.
• Support Reinsurance Solutions by maintaining the Business Continuity Plan.

Skills

Administration experience

Multitasking

Confidentiality

Communication skills

Tools

MS Office

Job description

• Opportunity to evolve and define your career path within Aon by supporting Aon’s Reinsurance Solutions Team
• You will be someone who thrives on working on multiple tasks with the ability to work to deadlines
• Part time, 4 days per week , days to be agreed, on-site at Aon Sydney office

• Opportunity to evolve and define your career path within Aon by supporting Aon’s Reinsurance Solutions Team
• You will be someone who thrives on working on multiple tasks with the ability to work to deadlines
• Part time, 4 days per week , days to be agreed, on-site at Aon Sydney office

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed

What The Day Will Look Like

• Smooth, efficient organisation of meetings, international travel and diary arrangements.
• Arrange, organise and maintain correspondence of client meeting schedules (Client travel) and reinsurer meeting schedules (Reinsurers travelling to ANZ).
• Arranging payment of invoices via Coupa – paying invoices and setting up new suppliers.
• Organise internal meeting room and catering bookings.
• General administrative support including assisting the EA to CEO as required and supporting ad hoc projects.
• Assisting in the planning and execution of conferences and seminars.
• Supporting Reinsurance Solutions by managing the Business Continuity Plan.

How This Opportunity Is Different

We are currently seeking a highly motivated and enthusiastic person who will be able to work in partnership with the Reinsurance Team to provide effective administrative support to ensure the needs of the team are met in a timely and professional manner.

We welcome applications who are interested in part-time opportunities ideally 4 days per week schedule – days to be agreed.

Skills And Experience That Will Lead To Success

A highly motivated and polished customer service and administration professional, you will bring the following to the role:

• Previous administration or team assistant experience required.
• Insurance / Financial Services industry is preferred but not essential.
• High attention to detail with a quality focus.
• Strong ability to multi-task and handle multiple priorities.
• An ability to be discreet and maintain confidentiality at all times.
• An ability to build and maintain effective working relationships.
• Excellent communication skills, both written and verbal.
• A proactive approach and willingness to succeed.
• Strong capability and familiarisation with all MS Office Products

How We Support Our Colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on [e-mail]

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.