Team Assistant

Aware Super; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Health & fitness reimbursement

Work-from-home technology allowance

Salary continuance insurance

Organisation-wide meeting-free zones

Job summary

Aware Super is seeking a highly organised Team Assistant to join the Strategy & Transformation team for a 12-month parental leave cover. Based in Sydney CBD, you’ll support senior leaders and coordinate governance, events, and travel while driving smooth operations across the enterprise.

With strong organisational and stakeholder management skills, you’ll navigate complex environments, managing calendars, communications and logistics, including procurement tasks and onboarding initiatives.

Qualifications

• Experience in a Team Assistant, Executive Assistant or business coordination role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent stakeholder management and communication skills.
• High attention to detail and commitment to quality outcomes.
• Experience supporting senior leaders and navigating complex stakeholder environments.
• Proficiency with Microsoft 365 tools including Outlook, Teams, Word, Excel and PowerPoint.

Responsibilities

• Provide executive and administrative support to senior leaders.
• Coordinate meetings, workshops, planning events and business forums.
• Manage calendars, communications, travel arrangements and team logistics.
• Support governance activities, board papers and leadership meetings.
• Assist with financial administration, vendor management and procurement activities.
• Coordinate onboarding, learning and development initiatives.
• Drive team engagement, recognition, culture and wellbeing activities.
• Build partnerships across the Executive and Team Assistant community.
• Identify opportunities to improve processes and ways of working.

Skills

Organisational skills

Stakeholder management

MS 365 proficiency

Support senior leaders

Tools

Microsoft 365

Job description

As one of Australia's largest profit-for-members superannuation funds, we always remember whose money it is and whose future we're looking after. We work to reimagine a new way forward for our 1.1 million members and their communities. Each other. And our world.

Sound good? Learn more about us and what we do at aware.com.au

Your New Role

We're looking for a highly organised and proactive Team Assistant to join our Strategy & Transformation team. This is more than a traditional administration role. You'll be a trusted partner who helps keep our leaders, teams and key initiatives running smoothly while contributing to a collaborative, high-performing culture.

You'll support senior leaders across Strategy, Transformation and Value Management, helping coordinate key activities that enable enterprise-wide planning, prioritisation and transformation initiatives. You'll be at the centre of important business activities, connecting people, managing competing priorities and creating exceptional experiences for stakeholders across the organisation.

Sydney CBD location

12-Month Parental Leave Cover

What you'll be doing:

You'll play a critical role in enabling team success through:

Providing executive and administrative support to senior leaders

Coordinating meetings, workshops, planning events and business forums

Managing calendars, communications, travel arrangements and team logistics

Supporting governance activities, board papers and leadership meetings

Assisting with financial administration, vendor management and procurement activities

Coordinating onboarding, learning and development initiatives

Driving team engagement, recognition, culture and wellbeing activities

Building strong partnerships across the broader Executive and Team Assistant community

Continuously identifying opportunities to improve processes and ways of working.

How do you exceed our expectations?

We're interested in more than what's written on your resume. We're looking for someone who combines strong capability with curiosity, adaptability and a genuine desire to help others succeed.

If you have a growth mindset, team player attitude and take proactive ownership to get things done in a fast moving environment where priorities can change, you would be the right person for this role.

You'll likely bring:

Experience in a Team Assistant, Executive Assistant, Personal Assistant or business coordination role

Strong organisational skills with the ability to manage multiple priorities and deadlines

Excellent stakeholder management and communication skills

High attention to detail and a commitment to quality outcomes

Experience supporting senior leaders and navigating complex stakeholder environments

Confidence using Microsoft 365 tools including Outlook, Teams, Word, Excel and PowerPoint

Sound judgement, discretion and the ability to handle confidential information.

Employee Experience

We understand that not everyone works in the same ways. We value flexibility and know that it helps you manage work and life.

Why you’ll love working at Aware Super:

Have a super impact: You’ll think big and care deeply to help more Australians live their best lives in retirement.

Be part of something super unique: You’ll work to reshape super and retirement. We’ll invest in your growth and give you the opportunity to work on career-defining projects.

Work with super humans: You’ll work hard and innovate, but also have some fun along the way.

Feel super cared for: We’ll support your wellbeing today, as well as in the future. Enjoy a health & fitness reimbursement, work from home technology reimbursement, salary continuance insurance and organisation-wide meeting free zones.

The Aware Super difference

At Aware Super, we believe that diversity of thought, background and experience creates better outcomes for our members and communities and a stronger sense of belonging for our people. We value a diverse workplace and strongly encourage women, Aboriginal & Torres Strait Islander people, people with cultural and linguistic diversity, LGBTQIA+ individuals, people with disabilities, and mature-age individuals to apply. We are proud to be consistently recognised as an Employer of Choice for Gender Equality and our CEO, Deanne Stewart, is a Pay Equity Ambassador.