Administration Assistant - PT 3 days

Randstad; Sydney; Hybrid; AUD 55,000 - 58,000; Part time

Benefits offered by this job

Hybrid work model

Hourly pay rate: $40.84

Job summary

Randstad is seeking a capable Administrative Assistant to support a high‑performing Sales team in a flexible, part‑time role. You will handle secretarial tasks, travel coordination, reporting, and general office duties across a hybrid CBD office and work-from-home setup. The position is 22.5 hours over 3 days, offering $40.84 per hour plus super, with a 6‑month temporary contract and strong potential to extend. Candidates must hold Australian/New Zealand citizenship or permanent residency.

Qualifications

• Minimum 2 years of admin experience in a corporate environment.
• Advanced MS Office (Outlook, Excel) and Zoom.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Proactive and adaptable with a can-do attitude.

Responsibilities

• Provide comprehensive secretarial and operational support to the Sales team.
• Coordinate travel itineraries and manage invoicing and expense claims.
• Schedule meetings, reserve rooms, send invites, and arrange guest passes.
• Monitor stationery and office supplies to keep operations running smoothly.
• Prepare formatted reports and documents within required timeframes.
• Assist broader Sales team with ad hoc tasks.

Skills

Administrative experience

Organizational skills

Written & verbal communication

Proactive mindset

Attention to detail

Tools

MS Office (Outlook, Excel)

Zoom

Job description

About the Company

Join a leading financial services organization that prides itself on a supportive, inclusive culture. You will work alongside a collaborative team where your contributions are valued and professional growth is encouraged.

About the Role

Working in tandem with a Senior Administrative Assistant, you will provide comprehensive secretarial and operational support to a high-performing Sales team.

This is a flexible, part-time position offering 3 full days - 22.5 hours between Monday to Friday

Administrative Support: Assist with filing, document preparation, spreadsheet management, and general office support.

Travel & Expense Management: Coordinate travel itineraries and manage team invoice processing and expense claims.

Meeting & Event Coordination: Schedule meetings, reserve conference rooms, send calendar invites, and arrange guest security passes.

Office Operations: Monitor and order stationery and office supplies to keep operations running smoothly.

Reporting: Prepare accurately formatted reports and documents within required timeframes.

Ad Hoc Tasks: Provide versatile administrative assistance to the broader Sales team as needed.

Skills & Experience

2+ years of administrative experience within a corporate environment (required).

Advanced proficiency in MS Office (Outlook, Excel) and video conferencing tools (Zoom).

Exceptional organizational skills with high attention to detail.

Professional written and verbal communication skills.

A proactive, adaptable mindset with a "can-do" attitude.

Benefits & Work Culture

Flexible Work Model: Enjoy a hybrid arrangement splitting time between the CBD office and working from home.

Competitive Pay: $40.84 per hour + superannuation

Career Growth: 6 month temporary position with a strong potential to extend further

Culture: Warm, collaborative, and team-oriented environment.

Please note:

Candidates must hold Australian/New Zealand Citizenship or Permanent Residency to be eligible for this ongoing position.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.