Executive Assistant & Projects Lead (Hybrid)

BOUTIQUE RECRUITMENT; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work (2 days from home)

Training & mentoring

Job summary

Boutique Recruitment in Sydney is seeking an experienced administrative professional to support senior leaders in a growing insurance group. You will handle diaries, travel, events and stakeholder communications in a role that stretches beyond traditional admin.

The successful candidate will bring a couple of years of admin/coordination experience, strong organisation and a proactive, learning mindset. Hybrid work with two days from home each week is offered.

Qualifications

• This role suits someone moving from admin, reception, concierge or coordinator backgrounds.
• Strong organisational, time-management and attention-to-detail skills are required.
• Confident written and verbal communication with a customer-focused approach.
• Proficiency with Microsoft 365 tools (Outlook, PowerPoint, Teams, Excel).

Responsibilities

• Manage diaries, meetings and inboxes for senior leaders and keep schedules on track.
• Prepare agendas, presentations, reports and maintain digital files.
• Coordinate domestic and international travel, itineraries and expense processing.
• Plan and support team meetings, workshops, offsites and client events.
• Act as a key point of contact for stakeholders inside and outside the business.
• Support onboarding, admin processes and project coordination with dashboards as needed.

Skills

Diary management

Time management

Communication

Microsoft 365

Attention to detail

Education

Business or administration qualification

Tools

Outlook

PowerPoint

Excel

Teams

Job description

Boutique Recruitment in Sydney is seeking an experienced administrative professional to support senior leaders in a growing insurance group. You will handle diaries, travel, events and stakeholder communications in a role that stretches beyond traditional admin.

The successful candidate will bring a couple of years of admin/coordination experience, strong organisation and a proactive, learning mindset. Hybrid work with two days from home each week is offered.