Team Assistant

Randstad; Gold Coast City; On-site; AUD 52,000 - 65,000; Full time

Job summary

Randstad Pty is seeking a proactive Team Assistant to support the Business Services division of a Southport accounting practice. You will coordinate client correspondence, statutory documentation, and billing, reporting to Managers and Partners to ensure timely deliverables.

The role focuses on day-to-day administrative coordination, document management, and month-end processes, with reception coverage and general office support as needed.

Qualifications

• Experience in accounting or professional services environment.
• Proficient with Office 365 and document management systems.
• Ability to manage debtor tracking, billing, or bank feeds.
• Excellent document formatting and attention to detail.

Responsibilities

• Act as the key administrative contact for Business Services Managers and Partners.
• Coordinate routine client correspondence, formal engagement packs, and trustee documentation.
• Administer corporate compliance processes including superannuation audit packs and Audit Shield workflows.
• Handle document preparation, report formatting, collating, digital filing, and iReturns meeting packs.
• Support end of month job and fee administration, debtor reminders, and bank feed balancing.
• Provide reception coverage and general office support when required.

Skills

Administrative experience

Microsoft Office 365

Interpersonal communication

Attention to detail

Client-focused approach

Tools

Practice management software

ATO lodgement platforms

Electronic signing platforms

Job description

Team Assistant | Business Services & Accounting Practice

Are you an organised administrative professional looking for a stable, high impact role within an established public practice?

Our client, a well regarded mid tier accounting and business advisory firm in Southport, is looking for a proactive Team Assistant to support their Business Services division. Reporting directly through to Managers and Partners, you will serve as an operational anchor for the team, coordinating client correspondence, statutory documentation, and billing administration.

The Role

In this role, you will take ownership of day to day administrative coordination, ensuring internal workflows run smoothly and client deliverables are met on time:

• Act as the key administrative contact for Business Services Managers and Partners

• Coordinate routine client correspondence, formal engagement packs, and trustee documentation

• Administer corporate compliance processes including superannuation audit packs and Audit Shield workflows

• Handle document preparation, report formatting, collating, digital filing, and iReturns meeting packs

• Support end of month job and fee administration, debtor reminders, and bank feed balancing

• Provide reception coverage and general office support when required

The Tech Stack & Environment

You will operate within a collaborative, professional office environment utilising modern practice tools:

• Practice management software and ATO electronic lodgement platforms

• Specialist accounting compliance portals including Audit Shield and iReturns

• Microsoft Office 365, with an emphasis on Word formatting and Excel reconciliations

• Digital document management systems and secure electronic signing platforms

What You Bring

• Prior administrative or secretarial experience, ideally gained within an accounting practice, legal firm, or professional services setting

• Demonstrated proficiency across Microsoft Office 365 and practice document management systems

• Experience with or exposure to basic debtor tracking, billing processes, or bank feed coding

• High attention to detail with strong document formatting capability

• Excellent interpersonal communication skills with a client focused, proactive approach

• Immediate or two week availability to commence in Southport