Administration support

Gerard Wilkes & Associates; Gold Coast City; On-site; AUD 45,000 - 60,000; Part time

Job summary

Wilkes Chartered Accountants on the Gold Coast is seeking an experienced administration professional to join our close-knit team. You’ll support 3 accountants by ensuring client files are complete and ready to start, and by managing day-to-day administrative tasks with initiative.

The role is based in Southport with options for part-time (minimum 4 days) or full-time hours, Monday to Friday. Strong organisation, clear communication and the ability to prioritise work are essential, and experience

Qualifications

• Must have strong organisation and attention to detail.
• Clear, professional written and verbal communication.
• Ability to manage own workload and prioritise effectively.
• Experience in an accounting or professional services office is highly regarded.
• Familiarity with XPM, CAS360 and FYI Docs is an advantage.
• Knowledge of KYC and AML/CTF requirements is an advantage.

Responsibilities

• Liaise with clients, the ATO, ASIC and other professional bodies
• Search client records, find the information you need, and follow up anything missing
• Prepare complete, accurate job files so work can start and move smoothly through review and completion
• Provide general administration support across the practice

Skills

Organisational skills

Written communication

Verbal communication

Workload prioritisation

Accounting/Professional services exp

XPM familiarity

CAS360 familiarity

FYI Docs familiarity

KYC/AML/CTF knowledge

Job description

Administration Support - Accounting Practice

Southport, Gold Coast | Full-time or part-time (min. 4 days) | Monday-Friday

About us

Wilkes Chartered Accountants is a family-owned and operated practice in Southport. We've been in business since 1977, with 41 of 50 of those years right here on the Gold Coast. We're a close-knit team, and we've built the practice on careful work and long client relationships - a good number of the people we look after have been with us for decades.

We're looking for an experienced administration professional to join us and help keep the office running smoothly.

About the role

You'll be the organised, detail-focused person the team relies on to make sure every job has what it needs to get started and finished. It suits someone who takes ownership of their work, uses initiative and good judgement, and keeps things moving without constant direction.

You'd be joining 2 administration staff supporting 3 accountants.

What you'll do

• Liaise with clients, the ATO, ASIC and other professional bodies
• Search client records, find the information you need, and follow up anything missing
• Prepare complete, accurate job files so work can start and move smoothly through review and completion
• Provide general administration support across the practice

About you

• Strong organisational skills and close attention to detail
• Clear, professional written and verbal communication
• Able to manage your own workload and prioritise effectively
• Experience in an accounting or professional services office (highly regarded)
• Familiarity with XPM, CAS360 and FYI Docs (an advantage)
• Knowledge of KYC and AML/CTF requirements (an advantage)

If you've used some of these but not all, we'd still like to hear from you - we'd get you up to speed on the rest.