Sydney Reception & Admin Coordinator — Flexible Hours

Viva Leisure; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Free gym membership across network

Flexible work arrangements

Flare Benefits discounts

Paid parental leave

Virtual Medical Practice

Learning and development opportunities

Complimentary meals, snacks and drinks

Job summary

Viva Leisure Sydney HQ is seeking a friendly Reception & Administration Officer to be the face of the Beaconsfield office. You will welcome visitors, coordinate front‑of‑house tasks, manage calls and assist senior leaders, ensuring a smooth daily operation.

Based in Beaconsfield, you’ll enjoy staff perks including a free gym membership across our network, meals, and opportunities to grow within Australia’s largest fitness group.

Qualifications

• Current First Aid and CPR certification (or willingness to obtain)
• Fire Warden training (or willingness to undertake training provided)

Responsibilities

• Welcoming visitors, clients and staff, and keeping reception looking sharp and running smoothly
• Managing incoming calls and emails, and directing them to the right people
• Coordinating meeting room bookings, setting up rooms and providing refreshments
• Receiving deliveries and coordinating outgoing post
• Keeping the kitchen and office stocked with supplies, stationery and meals for the team
• Coordinating cleaning schedules to keep shared spaces tidy and hygienic
• Organising office events like morning teas, lunches and celebrations
• Liaising with external suppliers and contractors, including cleaning and waste services
• Providing administration and travel coordination support to executive leadership
• Assisting with member enquiries during busy periods
• Acting as First Aid Officer and Fire Warden, with training provided if needed

Skills

Communication skills

Organisational skills

MS Office

Vendor liaison

WH&S knowledge

Job description

Viva Leisure Sydney HQ is seeking a friendly Reception & Administration Officer to be the face of the Beaconsfield office. You will welcome visitors, coordinate front‑of‑house tasks, manage calls and assist senior leaders, ensuring a smooth daily operation.

Based in Beaconsfield, you’ll enjoy staff perks including a free gym membership across our network, meals, and opportunities to grow within Australia’s largest fitness group.