Reception & Administration Officer - Sydney HQ

Vivaleisure; Sydney; On-site; AUD 52,000 - 70,000; Full time

Benefits offered by this job

Free fitness membership for you and a+

Flexible work arrangements

Everyday discounts via Flare Benefits

Paid parental leave

Virtual Medical Practice

Learning and development opportunities

Complimentary meals and snacks

Job summary

Viva Leisure is seeking a friendly Reception & Administration Officer for our Sydney HQ. You will greet visitors, manage calls and emails, organise meeting rooms, coordinate deliveries, keep the kitchen stocked and support senior leaders with travel and admin tasks.

Based at Beaconsfield, you'll join a busy, member-focused environment with perks like gym access, meals, and flexible work options. You will liaise with suppliers, uphold WHS, and help organise events while delivering smooth

Qualifications

• Experience in a reception, office admin, or front-of-house role.
• Strong verbal and written communication.
• Excellent organisational skills and ability to manage competing priorities.
• Proficiency in Microsoft Office and office systems.
• Confident liaising with external suppliers and contractors.
• Knowledge of workplace health and safety principles.

Responsibilities

• Welcoming visitors, clients and staff, and keeping reception running smoothly.
• Managing calls and emails and directing them to the right people.
• Coordinating meeting room bookings and setting up spaces.

Skills

Reception experience

Communication skills

Organisational skills

MS Office proficiency

Education

First Aid & CPR certification

Fire Warden training

Tools

Outlook

Word

Excel

Job description

Reception & Administration Officer - Sydney HQ

Viva Corporate | Administration/Support/Service

THEOPPORTUNITY

Be the face of Viva Leisure's Sydney office. As our Reception &Administration Officer, you'll welcome everyone through the door,from visitors and suppliers to our own team, and keep the placerunning beautifully behind the scenes. Think front-of-house warmth,office coordination, supplier liaison and admin support for oursenior leaders, all rolled into one genuinely varied day.

You'll be based in our Beaconsfield office, just minutes fromthe train station. Food, drinks and snacks are on us. You'll get afree gym membership across our network, plus a membership to giftto someone you love, whether that's a partner, a mate, or family.And that's just the start, keep reading to see everything else onoffer!

Viva Leisure is an Australian-owned, ASX-listed health andfitness group with 300+ facilities and brands including Club Lime,Plus Fitness, hiit republic, World Gym, GROUNDUP, Zoo Fit, SuppSociety and Club Pilates. Many brands, one roof, and plenty ofplaces to grow.

WHAT YOU'LLBE DOING

• Welcoming visitors, clients and staff, and keepingreception looking sharp and running smoothly
• Managing incoming calls and emails, and directing them tothe right people
• Coordinating meeting room bookings, setting up rooms andlooking after visitors with tea, coffee and cold drinks
• Receiving deliveries and coordinating outgoing post
• Keeping the kitchen and office well stocked with supplies,provisions, stationery and team meal orders
• Coordinating cleaning schedules so shared spaces stay tidyand hygienic
• Organising office events like morning teas, lunches andteam celebrations
• Liaising with external suppliers and contractors, includingcleaning, waste and recycling, hygiene services, post and plantcare
• Providing administration and travel coordination support toexecutive and senior leadership
• Helping out with member enquiries and calls during busyperiods
• Acting as the office First Aid Officer and Fire Warden,with training provided if you don't already hold it, andreporting any WHS risks or hazards

WHAT WE ARELOOKING FOR

Qualifications & Certifications

• Current First Aid and CPR certification (or willingness toobtain)
• Fire Warden training (or willingness to undertake trainingprovided)

Skills & Experience

• Prior experience in a reception, office administration, orfront-of-house coordination role
• Strong verbal and written communication skills, with aprofessional and customer-focused manner
• Excellent organisational skills and the ability to managecompeting priorities
• Proficiency in Microsoft Office (Outlook, Word, Excel) andgeneral office systems
• Confidence liaising with external suppliers, contractors,and vendorS
• Sound understanding of workplace health and safetyprinciples

YOUR LIFE ATVIVA - PERKS & BENEFITS

At Viva Leisure, we believe our people are our greateststrength. That's why we offer a range of benefits designed tosupport your health, wellbeing, career development and work-lifebalance.

As part of the team, you'll enjoy:

• Free fitness membership for you and a plusone across our network.
• Flexible work arrangements to help youachieve a healthy work-life balance.
• Access to Flare Benefits, including everydaydiscounts with leading brands, discounted healthinsurance, utility savings, and novated leasing options foreligible employees.
• Paid parental leave.
• Access to a Virtual Medical Practice,providing GP consultations, dietitian support, psychologyservices and health coaching.
• Ongoing learning and developmentopportunities to help you grow your career.
• Modern office facilities, with complimentarymeals, snacks and drinks available at selectedlocations.

With one of Australia's largest and most diverse fitness andwellness portfolios, you'll have access to countless careerpathways across our brands and corporate teams, giving you theopportunity to build a long-term career with Viva.

Above all, we're committed to creating a diverse, inclusive andsupportive workplace where everyone feels valued, respected andempowered to be themselves. We invest in our people, encouragecontinuous learning, and create opportunities for our team todevelop, grow and thrive - because our goal is to make Viva thebest place to work.

ABOUT VIVALEISURE

At Viva Leisure, our mission is simple: to connect health andwellness to as many people as possible through our awesome,affordable, and accessible facilities. Our vision is to be thenumber one in the industry - benefitting our members, shareholders,franchisees, communities, and employees alike.

Established in 2004, Viva Leisure is an Australian-owned,ASX-listed company offering a diverse range of health and fitnesssolutions, including big-box health clubs, express gyms,high-intensity group training, Pilates, yoga, aquatics,women’s-only facilities, personal training, wellness, and sportsnutrition. Our portfolio includes Club Lime, hiit republic, PlusFitness, GROUNDUP, Zoo Fit, and Supp Society, with more than 300corporate-owned and franchised locations across Australia andinternationally.

In 2020, Viva Leisure acquired Chain Collective Group, which nowoperates as the franchising arm of the business, with Plus Fitnessas its flagship brand.

In 2024, Viva Leisure acquired a 34% equity stake in BoutiqueFitness Studios (BFS), the master franchisee for Club Pilates,Rumble Boxing, StretchLab, and CycleBar. As part of thispartnership, Viva's Rebalance studios successfully transitioned toClub Pilates. Viva also acquired a 25% equity stake in World GymAustralia, together with three corporate-owned World Gym clubs inQueensland - Stafford, Coomera and Underwood.

In 2026, Viva expanded its corporate World Gym portfolio withthe opening of its flagship Canberra location and launched itsnewest fitness brand, Zoo Fit.

ACKNOWLEDGEMENT

Viva Leisure acknowledges and pays respects to theTraditional Owners of Country throughout Australia, includingElders past and present. We are committed to protecting children,young, and vulnerable people from harm, and the successfulcandidate/s will be required to hold and maintain an appropriateclearance to work with Children. Please note that Viva reserves theright to pull the advert before the end date if a suitableapplicant is found before the close date. Additionally, Viva iscommitted to building an inclusive culture where diversebackgrounds, perspectives, and identities are celebrated. Webelieve in empowering everyone to be themselves, as we know thatit's when we embrace our differences that we perform at our best,enabling our future success.

Viva Leisure reserves the right to close this advertisementprior to the stated closing date should a suitable candidate beidentified.