Corporate Services Receptionist

APD Global; City of Parramatta; On-site; AUD 65,000 - 75,000; Full time

Job summary

APD Global, an engineering and tech company, seeks a proactive office administrator for our Parramatta team. You will be the friendly first face, manage gear and purchases, and keep calendars and travel organized. The role supports projects and helps newcomers settle in.

We value strong communication, organisational skills and independent work. Australian working rights and pre-employment screening apply; drivers licence is a plus.

Qualifications

• 2+ years in admin, office coordination or customer service.
• 0
• Experience in engineering or project-based business is a bonus.
• 0
• Able to manage calendars, travel, and purchasing with accuracy.

Responsibilities

• Greet visitors, answer calls and ensure a welcoming environment.
• Track IT gear, phones, supplies and company cards.
• Get quotes, compare options and arrange purchases.
• Manage shared inboxes and calendars.
• Book team travel domestically and overseas.
• Plan catering, meetings and team events.
• Help new starters settle in and coordinate with suppliers.
• Support projects with tracking, reporting and filing.
• Contribute to workplace safety and coffee supply.

Skills

Admin experience

Organisational skills

Clear communication

MS Office proficiency

Driver's licence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Love keeping things running smoothly? Come be the heart of our office.

APD Global is an engineering and tech company with 25+ years under our belt, helping power the energy revolution. We work on big projects across energy, utilities, telecoms, rail and transport, in Australia, New Zealand, Malaysia and Europe.

Our Parramatta office is growing, and we need someone who keeps everything ticking: the first friendly face people see, and the person the whole team relies on.

What you'll be doing

No two days are the same. You'll:

• Run reception: greet visitors, answer calls and make everyone feel welcome
• Keep track of our gear, including IT equipment, phones, supplies and company cards
• Get quotes, compare options and sort out purchases
• Stay on top of shared inboxes and calendars
• Book travel for the team, both here and overseas
• Plan catering, meetings, workshops and team events (yes, the fun stuff)
• Help new starters settle in
• Work with building management, cleaners and suppliers
• Support our projects with tracking, reporting and filing
• Help keep the workplace safe
• Make sure the kitchen never runs out of coffee

You'll be great at this if you:

• Have 2+ years in admin, office coordination, customer service or similar
• Are organised, detail-focused and good at juggling priorities
• Communicate clearly and get along with everyone
• Know your way around Microsoft Office (Outlook, Word, Excel, Teams)
• Like working independently and spotting what needs doing before anyone asks
• Hold a valid Australian driver's licence
• Experience in engineering or project-based businesses is a bonus.

Why you'll love it here

• A friendly, supportive team
• A modern office in the heart of Parramatta, close to transport, shops and food
• Proper onboarding and training
• Room to grow in an international company
• A front-row seat to major infrastructure projects

Good to know

This is a full-time, office-based role. You'll need Australian working rights and to complete pre-employment screening, including a drug and alcohol test. We're an equal opportunity employer and welcome applicants from all backgrounds. Only shortlisted applicants will be contacted.