Studio Support Coordinator

Bespoke Careers; Sydney; On-site; AUD 60,000 - 90,000; Part time

Job summary

Bespoke Careers is seeking a Studio Support Coordinator on behalf of a client in Sydney to bolster studio operations on a contract basis with flexible hours. The ideal candidate will have 2+ years supporting architecture, design, engineering, or professional services teams and be proficient in fee proposals, document management, data entry, and template maintenance.

Responsibilities include preparing business development docs, updating InDesign templates, proofreading submissions, and

Qualifications

• 2+ years in studio support, bid coordination, project administration or team administration within design environments.
• Experience preparing fee proposals and supporting business development activities.
• Experience with Adobe InDesign, including editing and managing document templates.

Responsibilities

• Prepare and coordinate fee proposals, capability statements, and other business development documentation.
• Maintain and update InDesign templates, ensuring documents are professionally presented and aligned with company standards.
• Assist with the preparation, formatting, and proofreading of submissions and client-facing documents.
• Manage data entry across internal systems, databases, and project registers.
• Maintain accurate filing systems and document control processes.
• Support the administration of project information, including templates, records, and reporting documentation.
• Coordinate studio administration tasks including meeting scheduling, document distribution, and general team support
• Assist with the upkeep of contact databases and business development records.
• Provide broader administrative support to studio leadership and project teams as required.

Skills

Bid coordination

Project administration

Adobe InDesign

Data entry

Document management

Attention to detail

Communication skills

Independent worker

Tools

InDesign templates

Job description

Overview

Our client is seeking a Studio Support Coordinator to join their team on an initial contract basis, with flexibility for either part-time or full-time hours. This role is ideal for an organised and detail-oriented professional who has 2+ years supporting architecture, design, engineering, or professional services teams.

The position will provide critical administrative support across studio operations, with a strong focus on fee proposals, document management, data entry, and maintaining marketing and submission templates. The successful candidate will play a key role in ensuring the studio’s administrative processes run efficiently and consistently.

Roles & Responsibilities

• Prepare and coordinate fee proposals, capability statements, and other business development documentation.
• Maintain and update InDesign templates, ensuring documents are professionally presented and aligned with company standards.
• Assist with the preparation, formatting, and proofreading of submissions and client-facing documents.
• Manage data entry across internal systems, databases, and project registers.
• Maintain accurate filing systems and document control processes.
• Support the administration of project information, including templates, records, and reporting documentation.
• Coordinate studio administration tasks including meeting scheduling, document distribution, and general team support
• Assist with the upkeep of contact databases and business development records.
• Provide broader administrative support to studio leadership and project teams as required.

Skills & Experience

• Previous experience in a studio support, bid coordination, project administration or team administration role within design environments.
• 2 + years experience preparing fee proposals and supporting business development activities is essential.
• Experience with Adobe InDesign, including editing and managing document templates is essential.
• Excellent document formatting and administration skills with strong attention to detail.
• Experience with data entry, database management, and electronic filing systems.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a busy and collaborative team environment.