Studio Coordinator - Leading Architecture Practice

Bespoke Careers; Brisbane; On-site; AUD 34,000 - 48,000; Full time

Job summary

Bespoke Careers is seeking a highly organised Studio Coordinator to join a Brisbane architecture practice on a temporary contract. You will support the studio across administration, reception, facilities and operations, acting as a key contact for clients and visitors to ensure a smooth, professional, welcoming environment.

Your role will involve coordinating meetings, handling data entry and filings, managing invoices and maintaining office supplies, all while assisting with general office

Qualifications

• Previous experience in an administration, reception or office support role
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Outlook and Word
• Ability to manage competing priorities in a fast-paced environment
• Professional and personable approach
• Experience within architecture, design or construction is advantageous but not essential

Responsibilities

• Provide general administrative and office support to the studio team
• Answer incoming calls, manage correspondence and greet visitors
• Assist with document preparation, data entry and digital filing
• Coordinate meetings, room bookings and schedules
• Manage office supplies, mail and courier arrangements
• Assist with invoice processing and record keeping
• Support office operations and facilities coordination
• Undertake ad hoc administrative tasks as required

Skills

Administration experience

Organisational skills

Communication skills

Prioritisation

Professional demeanor

Client interaction

Tools

Microsoft Office

Outlook

Word

Job description

We are seeking an organised and proactive Studio Coordinator to join a well-established architecture practice in Brisbane on a temporary contract basis.

Supporting the wider team across administration, reception, facilities and operations, you will be an integral part of maintaining an efficient, professional and welcoming studio environment. As a key point of contact for clients, consultants and visitors, you will ensure the office runs smoothly while providing high-quality administrative support.

Key Responsibilities

Provide general administrative and office support to the studio team

Answer incoming calls, manage correspondence and greet visitors

Assist with document preparation, data entry and digital filing

Coordinate meetings, room bookings and schedules

Manage office supplies, mail and courier arrangements

Assist with invoice processing and record keeping

Support office operations and facilities coordination

Undertake ad hoc administrative tasks as required

Skills and Experience

Previous experience in an administration, reception or office support role

Strong organisational skills and attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office, particularly Outlook and Word

Ability to manage competing priorities in a fast-paced environment

Professional and personable approach

Experience within architecture, design or construction is advantageous but not essential

Benefits and Culture

This is an excellent opportunity to join a friendly and collaborative architectural practice, gaining exposure to a professional design environment while contributing to the smooth running of the studio.

Immediate availability is essential.