Proposals and Studio Support Coordinator

Bespoke Careers; Sydney; In loco; AUD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Bespoke Careers is seeking a Proposals and Studio Support Coordinator on a contract basis with optional part-time or full-time hours in Sydney, Australia. The role suits an organized, detail-driven professional with 2+ years supporting design or professional services teams.

The position focuses on fee proposals, document management, data entry, and maintaining marketing submission templates to keep studio operations efficient and consistent.

Competenze

• 2+ years supporting architecture, design, engineering, or professional services teams.
• Experience preparing fee proposals and supporting business development activities.
• Experience with Adobe InDesign and template editing.

Mansioni

• Prepare and coordinate fee proposals, capability statements, and other business development documentation.
• Maintain and update InDesign templates and ensure documents meet company standards.
• Assist with preparation, formatting, and proofreading of submissions and client-facing documents.
• Manage data entry across internal systems, databases, and project registers.
• Maintain accurate filing systems and document control processes.
• Support administration of project information, including templates and reporting docs.
• Coordinate studio administration tasks including scheduling and document distribution.
• Assist with upkeep of contact databases and business development records.
• Provide broader administrative support to studio leadership and project teams.

Conoscenze

Proposal coordination

Administration

Data entry

InDesign templates

Document management

Attention to detail

Strumenti

Adobe InDesign

Descrizione del lavoro

Proposals and Studio Support Coordinator

Our client is seeking a Proposals and Studio Support Coordinator to join their team on an initial contract basis, with flexibility for either part-time or full-time hours. This role is ideal for an organised and detail-oriented professional who has 2+ years supporting architecture, design, engineering, or professional services teams.

The position will provide critical administrative support across studio operations, with a strong focus on fee proposals, document management, data entry, and maintaining marketing and submission templates. The successful candidate will play a key role in ensuring the studio’s administrative processes run efficiently and consistently.

Prepare and coordinate fee proposals, capability statements, and other business development documentation.

Maintain and update InDesign templates, ensuring documents are professionally presented and aligned with company standards.

Assist with the preparation, formatting, and proofreading of submissions and client-facing documents.

Manage data entry across internal systems, databases, and project registers.

Maintain accurate filing systems and document control processes.

Support the administration of project information, including templates, records, and reporting documentation.

Coordinate studio administration tasks including meeting scheduling, document distribution, and general team support.

Assist with the upkeep of contact databases and business development records.

Provide broader administrative support to studio leadership and project teams as required.

Overview

Our client is seeking a Proposals and Studio Support Coordinator to join their team on an initial contract basis, with flexibility for either part-time or full-time hours. This role is ideal for an organised and detail-oriented professional who has 2+ years supporting architecture, design, engineering, or professional services teams.

The position will provide critical administrative support across studio operations, with a strong focus on fee proposals, document management, data entry, and maintaining marketing and submission templates. The successful candidate will play a key role in ensuring the studio’s administrative processes run efficiently and consistently.

Roles & Responsibilities

• Prepare and coordinate fee proposals, capability statements, and other business development documentation.
• Maintain and update InDesign templates, ensuring documents are professionally presented and aligned with company standards.
• Assist with the preparation, formatting, and proofreading of submissions and client-facing documents.
• Manage data entry across internal systems, databases, and project registers.
• Maintain accurate filing systems and document control processes.
• Support the administration of project information, including templates, records, and reporting documentation.
• Coordinate studio administration tasks including meeting scheduling, document distribution, and general team support.
• Assist with the upkeep of contact databases and business development records.
• Provide broader administrative support to studio leadership and project teams as required.

Skills & Experience

• Previous experience in a studio support, bid coordination, project administration or team administration role within design environments.
• 2 + years experience preparing fee proposals and supporting business development activities is essential.
• Experience with Adobe InDesign, including editing and managing document templates is essential.
• Excellent document formatting and administration skills with strong attention to detail.
• Experience with data entry, database management, and electronic filing systems.

• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting a busy and collaborative team environment.