Strategic Project Coordinator

Nextpower Australia Pty Ltd.; Manly; On-site; AUD 65,000 - 90,000; Full time

Job summary

Nextpower in Australia is seeking a meticulous Project Administrator to support planning, coordination, and delivery of projects. You will assist project managers, maintain schedules, track milestones and budgets, prepare reports, and manage documentation, ensuring timely, on-budget project outcomes.

The role requires strong organizational skills, attention to detail, and the ability to work independently within a fast-paced environment, collaborating with internal teams, clients, and vendors.

Qualifications

• Must have experience in project administration, office administration, operations, or a related role.
• Strong organizational and time-management skills are essential.
• Excellent written and verbal communication skills are required.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience using project management, scheduling, or collaboration tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional approach to handling confidential information.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Track project milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals per procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and other stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or project delays and escalate them promptly.
• Contribute to process improvements to enhance efficiency and organization.
• Perform other duties as required to support project delivery.

Skills

Organizational skills

Communication skills

Multitasking

Independent & collaborative

Confidential information handling

Microsoft Office

Education

Business administration / project management qualification

Tools

Microsoft Project

Jira

Document Management Systems

Job description

Nextpower in Australia is seeking a meticulous Project Administrator to support planning, coordination, and delivery of projects. You will assist project managers, maintain schedules, track milestones and budgets, prepare reports, and manage documentation, ensuring timely, on-budget project outcomes.

The role requires strong organizational skills, attention to detail, and the ability to work independently within a fast-paced environment, collaborating with internal teams, clients, and vendors.