Remote Project Administrator (Part-Time)

Nextpower Inc; Manly; Hybrid; AUD 39,000 - 52,000; Part time

Job summary

Nextpower Inc in Australia is seeking a highly organized Project Administrator to support planning, coordination, and delivery of projects. This role provides admin and operational support to project managers and teams, maintains documentation, tracks progress, and helps ensure projects stay on time and within budget.

You will coordinate meetings, prepare agendas, record minutes, manage project files, assist with budget tracking, and liaise with clients, vendors, and internal stakeholders.

Qualifications

• Previous experience in project administration, office administration, operations, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience using project management, scheduling, or collaboration tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional approach to handling confidential information.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Track project milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals in accordance with company procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and other stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or project delays and escalate them promptly.
• Contribute to process improvements that enhance project efficiency and organization.

Skills

Project administration

Organizational skills

Time management

Communication

Microsoft Office

Scheduling tools

Attention to detail

Tools

Microsoft Project

Jira

Document Management Systems

Job description

Nextpower Inc in Australia is seeking a highly organized Project Administrator to support planning, coordination, and delivery of projects. This role provides admin and operational support to project managers and teams, maintains documentation, tracks progress, and helps ensure projects stay on time and within budget.

You will coordinate meetings, prepare agendas, record minutes, manage project files, assist with budget tracking, and liaise with clients, vendors, and internal stakeholders.