Project Coordinator & Admin Specialist

Nextracker Inc.; Manly; On-site; AUD 65,000 - 86,000; Full time

Job summary

Nextpower is seeking a highly organized Project Administrator to support planning, coordination, and delivery of projects. You will provide administrative and operational support to project managers, maintain accurate documentation, track progress, and help ensure on-time and on-budget delivery.

Responsibilities include managing schedules, preparing reports, coordinating meetings, and tracking milestones, risks, and deliverables while ensuring compliance with company procedures and fostering

Qualifications

• Experience in project administration, office administration, or related roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and project management tools.

Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on actions.
• Track milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals per procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and stakeholders.
• Support onboarding, resource coordination, and status reporting.
• Identify administrative issues or delays and escalate appropriately.
• Contribute to process improvements for project efficiency.

Skills

Organization & time management

Communication skills

Attention to detail

MS Office proficiency

Independent & collaborative work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Project

Jira

Document Management Systems

Job description

Nextpower is seeking a highly organized Project Administrator to support planning, coordination, and delivery of projects. You will provide administrative and operational support to project managers, maintain accurate documentation, track progress, and help ensure on-time and on-budget delivery.

Responsibilities include managing schedules, preparing reports, coordinating meetings, and tracking milestones, risks, and deliverables while ensuring compliance with company procedures and fostering