Project Administrator

Green Light Worldwide; Sydney; Hybrid; AUD 65,000 - 95,000; Full time

Job summary

Green Light Worldwide is seeking a highly organised Project Coordinator/Project Administrator to support multiple projects in a hybrid Sydney environment. You will coordinate meetings, document decisions, and maintain project artefacts in Jira/Confluence while generating executive-level reports.

Advanced Excel skills and strong communication are essential. Experience with Agile/Waterfall environments and Power BI data visualisation is desirable.

Qualifications

• Proven experience as Project Coordinator/PMO Analyst or similar role.

Responsibilities

• Provide end-to-end project coordination and administrative support to project managers and delivery teams.

Skills

Project coordination

Minute taking

Stakeholder engagement

Excel data analysis

PowerPoint presentation

Communication

Multi-priority management

Tools

Jira

Confluence

Excel

Power BI

PowerPoint

Job description

• Location: Sydney
• Contract Engagement
• Hybrid working arrangement

We are seeking a highly organised and proactive Project Coordinator / Project Administrator to support the successful delivery of key projects across our organisation. This role is ideal for someone who thrives in a fast-paced environment, has excellent stakeholder engagement skills, and can confidently manage project administration, reporting, and coordination activities.

Key Responsibilities

• Provide end-to-end project coordination and administrative support to project managers and delivery teams.
• Schedule and coordinate project meetings, workshops, and stakeholder engagements.
• Prepare, document, and distribute high-quality meeting minutes, actions, decisions, and project updates.
• Maintain project documentation, registers, and reporting artefacts in Jira and Confluence.
• Track project milestones, risks, issues, dependencies, and action items.
• Develop and maintain project dashboards and status reports.
• Analyse project data and generate insights using Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting functions.
• Create professional presentations and executive-level reporting packs using PowerPoint.
• Support data visualisation activities through dashboards, charts, and reporting tools.
• Work closely with stakeholders to ensure project governance and reporting requirements are met.

Required Skills & Experience

• Proven experience as a Project Coordinator, Project Administrator, PMO Analyst, or similar role.
• Strong hands-on experience with Jira and Confluence.
• Exceptional minute-taking skills with the ability to capture actions, outcomes, and decisions accurately.

• Advanced Microsoft Excel skills, including:

  • Pivot Tables
  • Data analysis and reporting
  • Lookups and formulas
  • Data cleansing and validation
• Strong PowerPoint presentation development skills.
• Experience creating project reports, dashboards, and data visualisations.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.

Desirable Skills

• Experience working within Agile, Scrum, or Waterfall project environments.
• Exposure to project governance frameworks and PMO practices.
• Experience with Power BI or similar data visualisations tools.