Project Administrator

Next Power; Manly; On-site; AUD 55,000 - 75,000; Full time

Job summary

Nextpower in Australia seeks a highly organized Project Administrator to support planning, coordination and delivery of projects across teams. You will provide administrative and operational support to project managers, manage schedules, track milestones, and help ensure projects stay on time and within budget.

This role involves preparing reports, maintaining files and documentation, coordinating meetings, and communicating with clients, vendors and internal teams.

Qualifications

• Previous experience in project administration or office administration.
• Excellent organizational and time-management skills.
• Clear written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience with project management/scheduling tools.
• Ability to work independently and with teams.

Responsibilities

• Provide day-to-day administrative support to project managers and teams.
• Maintain project schedules, plans, trackers and documentation.
• Coordinate meetings, prepare agendas, record minutes and follow up on actions.
• Track milestones, deadlines, risks, issues and deliverables.
• Prepare reports, presentations, status updates and correspondence.
• Manage project files, records, contracts and approvals.
• Assist with budget tracking, PO, invoices and expense reporting.
• Coordinate communication between stakeholders including clients and vendors.
• Support onboarding, resource coordination and status reporting.

Skills

Project admin

Organizational skills

Time management

Communication

MS Office

PM tools

Education

Business Administration qualification

Tools

Microsoft Project

Jira

Document Management

Job description

A highly organized and detail-oriented Project Administrator to support the successful planning, coordination, and delivery of projects. The successful candidate will provide administrative and operational support to project managers and teams, maintain accurate documentation, track project progress, and help ensure that projects are delivered on time and within budget.

Key Responsibilities

• Provide day-to-day administrative support to project managers and project teams.
• Maintain project schedules, plans, trackers, and documentation.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Track project milestones, deadlines, risks, issues, and deliverables.
• Prepare reports, presentations, status updates, and project correspondence.
• Manage project files, records, contracts, and approvals in accordance with company procedures.
• Assist with budget tracking, purchase orders, invoices, and expense reporting.
• Coordinate communication between internal teams, clients, vendors, and other stakeholders.
• Support project onboarding, resource coordination, and status reporting.
• Identify administrative issues or project delays and elevate them promptly.
• Contribute to process improvements that enhance project efficiency and organization.
• Perform other duties as required to support project delivery.

Required Qualifications

• Previous experience in project administration, office administration, operations, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience using project management, scheduling, or collaboration tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional approach to handling confidential information.

Preferred Qualifications

• 2-3 years Experience supporting construction projects.
• Familiarity with project management methodologies such as Agile, Waterfall, or PRINCE2.
• Experience with tools such as Microsoft Project, Jira, and various Document Management Systems.
• Relevant qualification in business administration, project management, or a related field.

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.