Project Administrator - Construction & Energy Projects

Next Power; Manly; On-site; AUD 55,000 - 75,000; Full time

Job summary

Nextpower in Australia seeks a highly organized Project Administrator to support planning, coordination and delivery of projects across teams. You will provide administrative and operational support to project managers, manage schedules, track milestones, and help ensure projects stay on time and within budget.

This role involves preparing reports, maintaining files and documentation, coordinating meetings, and communicating with clients, vendors and internal teams.

Qualifications

• Previous experience in project administration or office administration.
• Excellent organizational and time-management skills.
• Clear written and verbal communication abilities.
• Attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office.
• Experience with project management/scheduling tools.
• Ability to work independently and with teams.

Responsibilities

• Provide day-to-day administrative support to project managers and teams.
• Maintain project schedules, plans, trackers and documentation.
• Coordinate meetings, prepare agendas, record minutes and follow up on actions.
• Track milestones, deadlines, risks, issues and deliverables.
• Prepare reports, presentations, status updates and correspondence.
• Manage project files, records, contracts and approvals.
• Assist with budget tracking, PO, invoices and expense reporting.
• Coordinate communication between stakeholders including clients and vendors.
• Support onboarding, resource coordination and status reporting.

Skills

Project admin

Organizational skills

Time management

Communication

MS Office

PM tools

Education

Business Administration qualification

Tools

Microsoft Project

Jira

Document Management

Job description

Nextpower in Australia seeks a highly organized Project Administrator to support planning, coordination and delivery of projects across teams. You will provide administrative and operational support to project managers, manage schedules, track milestones, and help ensure projects stay on time and within budget.

This role involves preparing reports, maintaining files and documentation, coordinating meetings, and communicating with clients, vendors and internal teams.