Project Administrator

EBR Ever Better Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

EBR Ever Better Recruitment is assisting a leading IT asset handling and remarketing provider to hire a Project Administrator in Homebush. You will join a forward-thinking, diverse team and help set up frameworks, plan and execute projects, and manage systems and people.

The role focuses on scheduling, budgeting, reporting, and stakeholder communication, with opportunities for progression and development. This is a hands-on, dynamic environment requiring excellent communication and

Qualifications

• Attention to detail, confidentiality, integrity and professionalism in a fast-paced environment.
• System oriented with strong Excel skills and experience with an in-house JMS.
• Customer-focused, solution-oriented and highly organised with strong communication.
• Proven track record in PM principles and handling high-spec projects.
• Budget awareness and ability to monitor budgets.
• Advanced Excel skills with 3+ years of experience and Australian work experience.

Responsibilities

• Assist in pre-planning and concept stage of projects.
• Coordinate and lead cross-functional teams, track progress and budget.
• Manage projects and large components of multiple projects.
• Prepare monthly project cost reports, budgets and forecasts.
• Enter jobs into the Job Management system and maintain data quality.
• Conduct periodic reviews and post-project evaluations.
• Oversee asset lifecycle and contribute to process improvements.
• Provide SME input for problem solving and analytics.
• Coordinate third-party activities and track expenses.
• Produce regular and ad-hoc reports and troubleshoot with customers.

Skills

Attention to detail

Confidentiality

Integrity

Professionalism

Excel

Scheduling

Job management system

Customer focus

Solution oriented

Organisational skills

Communication skills

PM principles

High-spec projects

Budget awareness

Budget control

Advanced Excel

3+ years experience

Program management

Australian work experience

Job description

16h ago , from EBR Ever Better Recruitment

Our client is a leading provider of IT asset handling and remarketing services. They are seekinga dynamic, resilient and driven Project Administratorto join and support their team inHomebush ASAP! You will be working in a forward thinking, innovative and diverse company that offers fantastic employee benefits and is genuinely committed to staff progression and development.

This role will require you to be a excellent communicator and a highly skilled administrator as you’ll bemanaging the main client relationships and resources. This hands on role is heavily focused on setting up and establishing frameworks, planning and executing, managing systems, processes and people and you will get to enjoy scheduling projects across Australia with some very well known clients!

What you’ll be doing:

• Assist in the pre-planning and concept stage of projects
• Coordinate and lead cross-functional teams through meetings and progress measurement activity to ensure project completion on time and within budget
• Manage projects (Typically responsible for large sized or complex projects and significant components of multiple projects)
• Preparing project cost reports, budgets and forecasts each month
• Entering jobs/collections into a Job Management system
• Conduct periodic reviews to ensure project is on track and conducts post-project reviews
• Strong experience/understanding on asset lifecycle
• Ensure the on-going development and improvement of all project procedures
• Provides subject matter expertise in regards to problem definition / solving, and analytics
• Co-ordinate third party activities and track associated expenses
• Regular and ad-hoc reporting and troubleshooting by customer/project

Desired Skills and Experience

• Possess attention to detail, confidentiality, integrity and ability to maintain a high level of professionalism in a fast-paced dynamic environment
• System oriented, great at excel, managing schedules and picking up our inhouse job management system
• Be customer centric and solution focused
• Possess strong organisational and communication skills
• Record of dealing with high end specification projects and applying PM principles
• Understand budgets and control of budgets
• Advanced Microsoft Excel skills
• 3+ years of previous work experience
• Strong Program Management Skills
• Australian work experience essential