Strategic Executive Assistant to Senior Leadership

Minetek; North Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Strong team support

Job summary

Minetek is seeking a highly organised Executive Assistant to provide top-level administrative and operational support to our senior leadership team. This role is based at our North Sydney office and requires discretion, proactive communication with internal teams and external stakeholders, and the ability to anticipate requirements before issues arise.

The Executive Assistant will manage calendars, coordinate meetings, prepare materials, support onboarding and recruitment processes, and handle

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Experience supporting senior leadership with high discretion.
• Strong diary/calendar and meeting management skills.
• Experience coordinating across multiple locations or with international stakeholders.
• Ability to manage domestic and international travel arrangements.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with project management, CRM (HubSpot), ERP or document-management systems.
• Experience in mining, engineering, manufacturing, construction or technical environments is a plus.

Responsibilities

• Provide high-level administrative and organisational support to senior leadership.
• Manage complex calendars, appointments, meetings and competing priorities.
• Coordinate internal and external meetings, agendas and materials.
• Monitor executive commitments and ensure follow-ups are completed.
• Prepare and review executive documents, reports and presentations.
• Assist with preparation for leadership meetings and business reviews.
• Maintain records of decisions, actions, and commitments.
• Handle confidential and sensitive information with discretion.
• Assist with onboarding, recruitment support, and coordinating documentation.

Skills

Executive support

Calendar management

Stakeholder coordination

Travel coordination

Diary management

Independent working

Discretion with confidential info

Multi-location collaboration

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

HubSpot CRM

ERP systems

Job description

Minetek is seeking a highly organised Executive Assistant to provide top-level administrative and operational support to our senior leadership team. This role is based at our North Sydney office and requires discretion, proactive communication with internal teams and external stakeholders, and the ability to anticipate requirements before issues arise.

The Executive Assistant will manage calendars, coordinate meetings, prepare materials, support onboarding and recruitment processes, and handle