Executive Assistant and Team Assistant

McKinley Green Pty Ltd; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

McKinley Green Pty Ltd in Melbourne seeks a capable, organised and proactive Administration Assistant to support the CEO, Deputy Chairman and Senior Adviser in a professional financial advisory environment.

Based onsite in Melbourne CBD, you will handle diary management, prepare presentations and coordinate meetings, travel and events, while providing general office administration for the wider team. A polished, proactive approach and superb organisational skills are essential.

Qualifications

• Senior administrative experience in professional services (financial services, corporate advisory, legal or consulting).
• Polished, professional and engaging manner.
• Excellent organisational skills and ability to manage competing priorities.
• Proactive, flexible approach and willingness to roll up your sleeves.
• Strong communication skills and attention to detail.

Responsibilities

• Provide executive support to senior leaders, including diary management, meetings and travel arrangements.
• Assist Managing Directors and the broader team with administrative support.
• Prepare presentations, reports and correspondence.
• Coordinate meetings, catering, client events and office requirements.
• Welcome clients and visitors in a professional manner.
• Assist with general office administration and ad hoc tasks.

Skills

Executive support

Diary management

Meetings coordination

Microsoft Office

Tools

Microsoft Office

Job description

We are looking for a capable, organised and proactive Administration Assistant to join a highly regarded firm within the financial advisory sector.

Supporting the CEO, Deputy Chairman and Senior Adviser, you will provide executive support while also assisting the broader team with day-to-day administration.

This is a great opportunity for someone who thrives in a busy, professional environment, enjoys variety and takes pride in making things run smoothly. You'll be joining a close-knit team where everyone pitches in and your contribution will be genuinely valued.

Key Responsibilities

• Provide executive support to senior leaders, including diary management, meetings and travel arrangements.
• Assist Managing Directors and the broader team with administrative support.
• Prepare presentations, reports and correspondence.
• Coordinate meetings, catering, client events and office requirements.
• Welcome clients and visitors in a professional manner.
• Assist with general office administration and ad hoc tasks.

About You

You will have previous experience in a senior administrative role within professional services, ideally financial services, corporate advisory, legal or consulting.

You will also bring

• A polished, professional and engaging manner.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive, flexible approach and willingness to roll up your sleeves.
• Strong communication skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• A positive, team-focused attitude and confidence working with senior executives.

Based onsite in stunning Melbourne CBD offices, this is a fantastic opportunity to join a highly regarded firm offering a collaborative team environment and an attractive remuneration package.

If this sounds like your next career move, we'd love to hear from you. Please send your CV and cover letter to McKinley Green today.