Strategic Executive Assistant to Leadership — 6-Month Temp

The Shift People Pty Ltd; Tweed Heads; On-site; AUD 85,000 - 105,000; Full time

Job summary

The Shift People Pty Ltd is seeking an Executive Assistant in Tweed Heads for a 6-month temporary assignment. You will provide high‑level administrative and executive support to multiple General Managers and Executives, helping them stay organized and focused on priorities.

This role involves calendar management, meeting coordination, travel planning, preparation of reports and briefing materials, and discreet handling of confidential information within a fast-paced not-for-profit environment.

Qualifications

• Previous experience supporting senior managers or executives
• Excellent organisation and time-management skills
• Strong written and verbal communication skills
• Confidence managing multiple calendars and competing priorities
• High attention to detail and strong follow-through
• Professionalism, discretion and sound judgement
• Strong Microsoft Office skills
• A proactive approach and willingness to jump in wherever needed

Responsibilities

• Managing complex calendars, appointments and competing priorities
• Coordinating meetings, preparing agendas and taking minutes
• Managing correspondence, emails and documentation
• Coordinating travel, events and other executive requirements
• Preparing reports, presentations and briefing materials
• Liaising with internal and external stakeholders on behalf of senior leaders
• Supporting multiple General Managers and Executives with day-to-day priorities
• Handling sensitive and confidential information with discretion
• Providing broader administrative support across the leadership team as required

Skills

Calendar management

Time management

Written and verbal communication

Multitasking

Discretion

Stakeholder liaison

MS Office proficiency

Proactive approach

Tools

Microsoft Office

Job description

The Shift People Pty Ltd is seeking an Executive Assistant in Tweed Heads for a 6-month temporary assignment. You will provide high‑level administrative and executive support to multiple General Managers and Executives, helping them stay organized and focused on priorities.

This role involves calendar management, meeting coordination, travel planning, preparation of reports and briefing materials, and discreet handling of confidential information within a fast-paced not-for-profit environment.