Executive Support / Personal Assistant

Peoplefusion; Newcastle City Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

Peoplefusion is seeking an experienced Personal Assistant / Executive Support professional to provide high-level administrative and coordination support in Newcastle. You will manage diaries, coordinate meetings, reports and key priorities, while engaging with senior stakeholders in a busy professional environment.

This full-time, 6-month temporary assignment offers variety, ownership and an opportunity to extend.

Qualifications

• PA/EA experience with confidentiality and discretion.

Responsibilities

• Manage diaries, meetings, appointments and competing priorities
• Coordinate agendas, minutes and follow-up actions
• Prepare reports, correspondence and business documentation
• Maintain records, data and information across corporate systems
• Assist with project coordination, plans and key deliverables
• Liaise professionally with internal and external stakeholders

Skills

PA/EA experience

Diary management

Organisation

Prioritisation

Written & verbal communication

Stakeholder support

Initiative

Confidentiality

Education

Diploma in Administration or relevant qualifications

Job description

Provide high-level executive support. Coordinate priorities. Keep a busy team organised and on track.

• Initial 6-month temporary opportunity with potential to extend
• Varied PA, executive administration and coordination role
• Work closely with senior leaders in a busy professional environment

Our client is seeking an experienced and proactive Personal Assistant / Executive Support professional to provide high-level administrative and coordination support. This is a great opportunity for someone who enjoys variety, takes ownership and is confident managing competing priorities.

About the Role

Working closely with senior leaders, you will provide day-to-day executive and administrative support while helping coordinate meetings, reporting, projects and key priorities.

This role would suit an experienced PA, Executive Assistant or senior administrator who is organised, professional and comfortable working with a high degree of autonomy and confidentiality.

• Initial 6-month temporary assignment
• Potential for extension
• Full-time hours

Key Responsibilities

• Manage diaries, meetings, appointments and competing priorities
• Coordinate agendas, minutes and follow-up actions
• Prepare reports, correspondence and business documentation
• Maintain records, data and information across corporate systems
• Assist with project coordination, plans and key deliverables
• Liaise professionally with internal and external stakeholders

About You

• Previous PA, Executive Assistant or senior administration experience
• Strong diary management, organisation and prioritisation skills
• Excellent written and verbal communication
• Confidence supporting senior stakeholders
• Ability to work independently and use initiative
• Professionalism, discretion and a high level of confidentiality

Highly Regarded

• Experience within a medium to large organisation
• Project administration or coordination experience
• Relevant administration or project management qualifications

Why Apply?

• Varied and engaging executive support opportunity
• Initial 6-month assignment with potential to extend
• Opportunity to work closely with senior stakeholders
• Collaborative and professional team environment

To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Jodie McGuire today on 02 4927 2*** or ******@peoplefusion.com.au for a confidential discussion.

At peoplefusion we don’t just accept diversity and inclusion —we celebrate it! We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application, please don’t hesitate to contact us.

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