Executive Assistant, Tweed Heads

The Shift People Pty Ltd; Tweed Heads; On-site; AUD 85,000 - 105,000; Full time

Job summary

The Shift People Pty Ltd is seeking an Executive Assistant in Tweed Heads for a 6-month temporary assignment. You will provide high‑level administrative and executive support to multiple General Managers and Executives, helping them stay organized and focused on priorities.

This role involves calendar management, meeting coordination, travel planning, preparation of reports and briefing materials, and discreet handling of confidential information within a fast-paced not-for-profit environment.

Qualifications

• Previous experience supporting senior managers or executives
• Excellent organisation and time-management skills
• Strong written and verbal communication skills
• Confidence managing multiple calendars and competing priorities
• High attention to detail and strong follow-through
• Professionalism, discretion and sound judgement
• Strong Microsoft Office skills
• A proactive approach and willingness to jump in wherever needed

Responsibilities

• Managing complex calendars, appointments and competing priorities
• Coordinating meetings, preparing agendas and taking minutes
• Managing correspondence, emails and documentation
• Coordinating travel, events and other executive requirements
• Preparing reports, presentations and briefing materials
• Liaising with internal and external stakeholders on behalf of senior leaders
• Supporting multiple General Managers and Executives with day-to-day priorities
• Handling sensitive and confidential information with discretion
• Providing broader administrative support across the leadership team as required

Skills

Calendar management

Time management

Written and verbal communication

Multitasking

Discretion

Stakeholder liaison

MS Office proficiency

Proactive approach

Tools

Microsoft Office

Job description

We are seeking a capable and proactive Executive Assistant to join a well-established not-for-profit organisation in Tweed Heads for an initial 6-month temporary assignment.

Working across the senior leadership team, you’ll provide high-level administrative and executive support to multiple General Managers and Executives, helping them stay organised, connected and focused on their priorities.

The role
This is a varied and fast-paced position where no two days will look quite the same. Your responsibilities will include:

• Managing complex calendars, appointments and competing priorities
• Coordinating meetings, preparing agendas and taking minutes
• Managing correspondence, emails and documentation
• Coordinating travel, events and other executive requirements
• Preparing reports, presentations and briefing materials
• Liaising with internal and external stakeholders on behalf of senior leaders
• Supporting multiple General Managers and Executives with day-to-day priorities
• Handling sensitive and confidential information with discretion
• Providing broader administrative support across the leadership team as required

We are seeking a capable and proactive Executive Assistant to join a well-established not-for-profit organisation in Tweed Heads for an initial 6-month temporary assignment.

Working across the senior leadership team, you’ll provide high-level administrative and executive support to multiple General Managers and Executives, helping them stay organised, connected and focused on their priorities.

The role
This is a varied and fast-paced position where no two days will look quite the same. Your responsibilities will include:

• Managing complex calendars, appointments and competing priorities
• Coordinating meetings, preparing agendas and taking minutes
• Managing correspondence, emails and documentation
• Coordinating travel, events and other executive requirements
• Preparing reports, presentations and briefing materials
• Liaising with internal and external stakeholders on behalf of senior leaders
• Supporting multiple General Managers and Executives with day-to-day priorities
• Handling sensitive and confidential information with discretion
• Providing broader administrative support across the leadership team as required

About you
You’ll be an experienced Executive Assistant or senior administrator who is confident supporting multiple senior stakeholders. You’re highly organised, calm under pressure and comfortable working in an environment where priorities can change quickly.

You’ll also bring:

• Previous experience supporting senior managers or executives
• Excellent organisation and time-management skills
• Strong written and verbal communication skills
• Confidence managing multiple calendars and competing priorities
• High attention to detail and strong follow-through
• Professionalism, discretion and sound judgement
• Strong Microsoft Office skills
• A proactive approach and willingness to jump in wherever needed

The opportunity This is a great opportunity to join a purpose-driven not-for-profit organisation and make an immediate contribution to a busy executive team.

• Tweed Heads location
• 6-month temporary assignment
• Full-time hours
• Immediate start

If you’re an experienced Executive Assistant who is available to commence immediately and looking for your next opportunity, we’d love to hear from you.