Executive Assistant to Managing Director | Strategic Partner

ALSTOM Gruppe; Sydney; On-site; AUD 80,000 - 110,000; Full time

Job summary

Alstom in Sydney seeks an experienced Executive Assistant to support the Managing Director, manage complex calendars, coordinate travel, and prepare materials for leadership discussions.

You will build relationships across the organisation, handle confidential information with discretion, and support senior leadership meetings and major initiatives. This on-site, full-time role is based in North Sydney and offers a dynamic, collaborative environment.

Qualifications

• Demonstrated experience supporting a Managing Director, CEO or senior executive.
• Strong stakeholder management and executive presence.
• Exceptional organisational skills with high attention to detail.
• Ability to make decisions, manage expectations and communicate with tact.
• Proactive approach and anticipation of business needs.
• High levels of discretion and judgement.
• Advanced Microsoft Office skills (Outlook, Teams, PowerPoint, Excel).

Responsibilities

• Proactively manage complex executive diaries, meetings and scheduling.
• Coordinate domestic and international travel arrangements.
• Manage travel and expenses in line with policy.
• Prepare executive briefings and business materials.
• Support leadership meetings with agenda management, minutes and action tracking.
• Coordinate town halls, events and leadership activities.
• Handle confidential correspondence with discretion.
• Build strong relationships with senior leaders, employees and partners.

Skills

Stakeholder management

Executive presence

Organisational skills

Discretion

Proactive approach

Emotional intelligence

Microsoft Office

Tools

Microsoft Office Suite

Job description

Alstom in Sydney seeks an experienced Executive Assistant to support the Managing Director, manage complex calendars, coordinate travel, and prepare materials for leadership discussions.

You will build relationships across the organisation, handle confidential information with discretion, and support senior leadership meetings and major initiatives. This on-site, full-time role is based in North Sydney and offers a dynamic, collaborative environment.