Executive Assistant & Team Coordinator

Clean Energy Finance Corporation; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Clean Energy Finance Corporation in Sydney is seeking an experienced Executive Assistant & Team Coordinator to support our Chief Strategy & Capital Officer and CEO Office. You will manage complex diaries, coordinate governance materials and travel, and act as a professional point of contact for Board members.

Join a collaborative team, drive efficient meeting cadences, and contribute to a high-performance culture while embracing AI-enabled workflows and strict policy adherence.

Qualifications

• Experience supporting senior executives at CEO/Executive level.
• Ability to manage complex diaries, travel and competing priorities without loss of detail.
• High emotional intelligence and strong judgment in people and situations.
• Humility, team spirit and willingness to cover colleagues.
• Meticulous document and papers production and polished materials.
• Discretion with confidential and commercially sensitive information.
• Experience supporting governance routines, reporting cycles and Board materials.
• Excellent written and verbal communication, with credibility and influence.

Responsibilities

• Manage a complex executive diary and meeting cadence across multiple leaders.
• Triage requests, emails and correspondence; escalate where necessary.
• Prepare briefings, correspondence, presentations and papers to a high standard.
• Coordinate end-to-end meeting logistics: agendas, attendees and rooms.
• Arrange travel, accommodation, expenses and invoices per policy.
• Act as a professional point of contact for stakeholders including Board members.
• Support governance rhythms, committee papers and Board materials.
• Provide on-the-ground support to the CEO in Sydney and cover during absences.

Skills

Senior executive support

Complex diary management

Emotional intelligence

Attention to detail

Stakeholder management

Governance & reporting

Discretion with confidential info

AI tools / Copilot usage

Tools

Microsoft Office

Copilot / AI tools

Job description

Clean Energy Finance Corporation - Sydney CBD NSW

The CEFC is Australia's 'green bank'. We combine deep sector expertise, commercial discipline and investment leadership to support Australia's lower-emissions future. By moving first where it's needed and developing innovative financing solutions, we build confidence and create pathways for others to follow. We work with government, industry and investors to mobilise capital and help deliver practical benefits for Australia's industries, economy and communities.

About the opportunity

This is a fabulous EA & Team Coordinator opportunity supporting our Chief Strategy & Capital Officer, whose work spans strategy, capital and the partnerships that support CEFC’s investment in Australia's energy transition. Working with an ambitious, well-regarded and high-profile executive, you can expect varied, meaningful work in a collaborative and supportive culture.

Day to day, you will manage the CSCO’s diary and that of her two Executive Directors, shape her meeting rhythm and ensure she is prepared for every engagement. You will also support the wider Strategy and Capital team across governance and reporting cycles, Board and committee materials, adviser and procurement administration, domestic travel, expenses and team events.

Another important dimension in this role is providing on-the-ground support to our QLD based CEO when he is in Sydney, covering meetings, materials, rooms, visitors and follow-up. You will work closely with our Brisbane-based Office of the CEO Manager, who manages the CEO’s diary and inbox, and provide cover during her leave and peak periods.

This partnership depends on early communication, generous information sharing and a willingness to step in without being asked. These key relationships are all with pragmatic, open people who value excellence in the work as well as forming genuine, friendly and open connections with their colleagues.

If you bring strong organisation, humility, sharp attention to detail and the emotional intelligence to read people and situations well, this could be a great fit.

The role is based Monday to Friday (5 days per week) in our Sydney Office

The role you’ll play

Supporting our Chief Strategy & Capital Officer, her team and the CEO Office in Sydney, you will:

Manage a complex executive diary, balancing competing priorities, preparation time and a realistic meeting cadence

Triage incoming requests, emails and correspondence, actioning what you can and escalating what matters

Prepare briefings, correspondence, presentations and meeting materials to a high professional standard

Coordinate meeting logistics end to end, including agendas, pre-reads, attendees, rooms, video conferencing and action tracking

Arrange travel and accommodation, and manage expenses, purchase orders and invoices in line with CEFC policy

Act as a professional point of contact for stakeholders engaging with the executive, including CEFC Board members. Some Board travel or making other arrangements for them is included in the scope of this role.

Support governance and reporting rhythms, including Executive Team updates, committee papers and Board materials

Maintain trackers and forward plans so papers and submissions land on time and in good shape

Provide on-the-ground support to the CEO in the Sydney office, covering meetings, materials, visitors and follow up

Work in lockstep with our Brisbane-based Office of the CEO Manager, and provide cover during her absence and peak periods

Coordinate team events, offsites, conferences, shared workspaces and Board/adviser onboarding

Provide back up support your Executive Assistant and administration colleagues (and expect it in return) contributing to a collaborative, warm, low ego service-focused team culture

Utilise AI to enhance and automate workflow, while adhering to CEFC and legislative policy guidance and always retaining quality of work, attention to detail and accuracy

About you

To be successful, you’ll likely bring:

Experience supporting senior executives at CEO, Executive Team or equivalent level

Confidence managing complex diaries, travel, stakeholder arrangements and competing priorities without losing the detail

High emotional intelligence, with the judgement to read people, situations and the right moment to act

Humility and a real team instinct, comfortable sharing work, covering colleagues and letting others take the credit

Meticulous attention to detail and pride in producing polished documents, presentations and papers

Sound judgement, trustworthiness and discretion with confidential and commercially sensitive information

Experience supporting governance routines, reporting cycles, Board or committee materials and executive briefings

Excellent written and verbal communication, with the ability to listen, influence and build credibility quickly

Calm under pressure, adaptable and constructive when priorities shift

Advanced Microsoft Office skills, and an interest in using Copilot or similar AI tools well

Curiosity about our investment mandate and the climate finance sector, and a willingness to keep learning

We encourage applicants from all industries and backgrounds. Experience in fast paced, commercial environments such as consulting, technology, banking, investments, fund management, professional services, government, airlines, logistics or media would all be relevant.

Are you ready to contribute to the achievement of Australia’s greenhouse gas emissions reduction targets?

If you're someone who’s driven to make a positive impact, exploring new frontiers, overcoming challenges and seizing opportunities, then the CEFC could be the place for you.

The chosen candidate must have full unrestricted Australian work rights (unfortunately, we cannot consider candidates on temporary or working holiday visas or those needing visa sponsorship).

Before starting, you will also need to undergo background checks, including security clearances if necessary.

By registering your interest or applying for employment with the Clean Energy Finance Corporation (CEFC), you acknowledge that we collect your personal information to enable us to carry out pre-employment checks. Our Privacy Policy is available at https://www.cefc.com.au/legal/privacy/ and contains further information. Any information we collect is subject to the Freedom of Information Act 1982.