Strategic Executive Assistant & Project Coordinator

UWA; Western Australia; On-site; AUD 99,000 - 105,000; Full time

Job summary

The University of Western Australia (UWA) is seeking a dedicated Executive Assistant & Project Officer to support the Director, Student Living. This full-time role combines high-level executive support with hands-on project coordination across a dynamic, purpose-driven environment.

You will manage diaries, prepare briefing papers and presentations, coordinate timelines and deliverables, and liaise with key stakeholders to enable informed decision-making.

Qualifications

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders in a complex environment.
• Demonstrated experience in project coordination or project support, managing competing priorities, deadlines and stakeholders.
• Excellent written and verbal communication, with experience preparing professional correspondence, reports and meeting documentation.
• Proven ability to exercise sound judgement, maintain confidentiality and build productive relationships with internal and external stakeholders.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills and initiative.
• Experience in university or higher education environment is highly desirable.

Responsibilities

• Provide high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees and stakeholder activities.
• Prepare briefing papers, reports, presentations, project documentation and records management to support operational excellence and informed decision-making.

Skills

Executive support

Project coordination

Communication

Confidentiality

Stakeholder engagement

MS Office

Education

Relevant tertiary qualification

Tools

Microsoft Office

Digital systems

Job description

The University of Western Australia (UWA) is seeking a dedicated Executive Assistant & Project Officer to support the Director, Student Living. This full-time role combines high-level executive support with hands-on project coordination across a dynamic, purpose-driven environment.

You will manage diaries, prepare briefing papers and presentations, coordinate timelines and deliverables, and liaise with key stakeholders to enable informed decision-making.