Executive Assistant

University of Western Australia; Western Australia; Sur place; AUD 99 000 - 105 000; Plein temps

Avantages offerts par ce poste

Flexible working options

Generous paid leave

17% employer-paid superannuation

Salary packaging available

Incremental progression based on 12»

Discounted health insurance

Employee Assistance Program

Résumé du poste

The University of Western Australia is seeking an experienced Executive Assistant to provide high-level support to senior leaders within the Research portfolio. You will manage complex diaries, prepare executive correspondence, coordinate travel, and engage with stakeholders to enable research excellence and impact.

The role involves coordinating meetings and governance activities, preparing briefing papers and reports, and contributing to process improvements within a dynamic, high-performing

Qualifications

• Experience providing executive or senior administrative support in a complex organisation.
• Strong organisational skills with ability to manage competing priorities and deadlines.
• Proven ability to prepare professional correspondence, reports and briefings.
• Proven ability to coordinate committees, prepare agendas, minutes and action follow-ups.

Responsabilités

• Provide high-level executive support to senior members of the Research Executive Team, including complex diary management and travel coordination.
• Coordinate meetings, committees and events, including agenda prep, minute taking and governance support.
• Contribute to the smooth operation of the Research Portfolio through financial administration, workflow coordination and briefing papers.

Connaissances

Executive support

Diary management

Stakeholder engagement

Scheduling coordination

Governance support

Description du poste

• Join a high-performing research leadership environment and support senior executives driving research excellence, innovation and impact.
• Play a pivotal role in coordinating executive operations, stakeholder engagement and strategic administrative activities across UWA's research portfolio.
• Full-time appointment on an ongoing basis.
• Base salary range: $99,040 – $104,669 p.a. plus 17% superannuation.

About the area

The Office of the Deputy Vice-Chancellor (Research) provides leadership, coordination and oversight of The University of Western Australia's research portfolio. The office supports the development and delivery of research strategy, governance, policy, infrastructure, industry engagement, commercialisation, translation and external partnerships.

Working collaboratively across the University and with government, industry, research institutions and community partners, the team plays a critical role in advancing UWA's research priorities and strengthening research excellence, innovation and impact.

About the opportunity

• Provide high-level executive support to senior members of the Research Executive Team, including complex diary management, executive correspondence, travel coordination and stakeholder engagement.
• Coordinate meetings, committees and events, including agenda preparation, minute taking, action tracking, logistics management and governance support.
• Contribute to the smooth operation of the Research Portfolio through financial administration, workflow coordination, process improvement and the preparation of briefing papers, reports and presentations.

About you

• Demonstrated experience providing executive assistant, executive support or senior administrative support within a complex organisation.
• Strong organisational skills with the ability to manage competing priorities, coordinate multiple stakeholders and meet tight deadlines.
• Experience preparing professional correspondence, reports, presentations, meeting documentation and executive briefings.
• Proven ability to coordinate committees and meetings, including agenda preparation, minute taking and follow-up of actions.
• Well-developed interpersonal, problem-solving and digital skills, with the ability to work independently, exercise discretion and build effective working relationships.

Note:

As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.

Position description: PD - Executive Assistant 524782.pdf

To learn more about this opportunity, please contact Clare Feenan at [e-mail]

For enquiries on the recruitment process, please contact Wendy Young at [e-mail]

Closing date: 11:55 PM AWST on Wednesday, 4 November 2026

This position is only open to applicants with relevant rights to work in Australia

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

Benefits

• Flexible working options.
• Generous paid leave including parental leave.
• Up to 17% employer paid superannuation.
• Salary packaging available.
• Incremental progression based on 12 months continuous service.
• Up to 25% discount on eligible UWA full-fee courses.
• Discounted health insurance.
• Employee Assistance Program.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.