Executive Assistant & Project Lead — Student Living

University of Western Australia; Western Australia; On-site; AUD 85,000 - 110,000; Full time

Job summary

University of Western Australia is seeking an Executive Assistant & Project Officer to provide high-level support to the Director, Student Living. You will coordinate projects, manage timelines, and prepare briefing papers, reports and presentations to support informed decision-making.

The role requires strong written and verbal communication, confidentiality, and advanced MS Office skills, with experience in a university setting considered highly desirable.

Qualifications

• Experience providing executive support to senior leaders in a fast-paced environment.
• Experience in project coordination, administration or project support with ability to manage multiple priorities and stakeholders.
• Excellent written and verbal communication; ability to prepare reports, agendas and presentations.
• Proven ability to exercise sound judgement, maintain confidentiality and build productive relationships.
• Advanced Microsoft Office and digital systems capability with strong organisational skills.
• Experience in a university or higher education environment is highly desirable.

Responsibilities

• Provide trusted, high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees, working groups and key stakeholder activities.
• Prepare and manage briefing papers, reports, presentations, project documentation, records management systems and administrative processes that support operational excellence and informed decision-making.

Skills

Executive support

Project coordination

Communication

Confidentiality

University experience

Education

Tertiary qualification

Tools

Microsoft Office

Job description

University of Western Australia is seeking an Executive Assistant & Project Officer to provide high-level support to the Director, Student Living. You will coordinate projects, manage timelines, and prepare briefing papers, reports and presentations to support informed decision-making.

The role requires strong written and verbal communication, confidentiality, and advanced MS Office skills, with experience in a university setting considered highly desirable.