Executive Assistant & Project Officer

The University of Western Australia; Perth; On-site; AUD 99,000 - 105,000; Full time

Job summary

The University of Western Australia is seeking an experienced Executive Assistant to the Director, Student Living. Based in Perth, you will manage diary coordination, stakeholder engagement, confidential correspondence and meeting administration to support strategic initiatives.

You will coordinate projects, track timelines and deliverables, prepare briefing papers and reports, and contribute to operational excellence.

Qualifications

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders.
• Demonstrated experience in project coordination, project administration or project support.
• Excellent written and verbal communication skills, with experience preparing professional correspondence, reports, presentations, agendas and meeting documentation.
• Proven ability to exercise sound judgement, maintain strict confidentiality and build productive relationships across diverse internal and external stakeholder groups.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills, initiative and a commitment to continuous improvement.
• Experience working within a university or higher education environment is highly desirable.

Responsibilities

• Provide trusted, high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees, working groups and key stakeholder activities.
• Prepare and manage briefing papers, reports, presentations, project documentation, records management systems and administrative processes that support operational excellence and informed decision-making.

Skills

Executive support

Project coordination

Stakeholder engagement

Communication

Confidentiality

Education

Relevant tertiary qualification

Tools

Microsoft Office

Digital systems

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

• Play a pivotal role supporting senior leaders and strategic initiatives that shape the student living experience at UWA.
• Combine high-level executive support with project coordination in a dynamic, purpose-driven environment.
• Full-time (1 FTE) appointment on an ongoing.
• Base salary range: $99,040 – $104,669 p.a. plus 17% superannuation.

About the area

The Student Living Directorate sits within UWA's Education & Student Experience Portfolio and is responsible for delivering a high-quality residential experience that supports student wellbeing, belonging, retention and academic success.

The Directorate oversees UWA's accommodation portfolio and partnerships, including University Hall (UniHall), College Row, UWA-owned housing, purpose-built student accommodation partners and homestay arrangements. Working closely with Student Wellbeing and Engagement teams and UWA’s Campus Management facilities team, Student Living contributes to a connected and supportive student experience across the University.

About the opportunity

• Provide trusted, high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees, working groups and key stakeholder activities.
• Prepare and manage briefing papers, reports, presentations, project documentation, records management systems and administrative processes that support operational excellence and informed decision-making.

About you

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders in a complex, fast-paced environment.
• Demonstrated experience in project coordination, project administration or project support, including the ability to manage competing priorities, deadlines and multiple stakeholders.
• Excellent written and verbal communication skills, with experience preparing professional correspondence, reports, presentations, agendas and meeting documentation.
• Proven ability to exercise sound judgement, maintain strict confidentiality and build productive relationships across diverse internal and external stakeholder groups.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills, attention to detail, initiative and a commitment to continuous improvement.
• Experience working within a university or higher education environment is highly desirable.

Note: As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.

Closing date: 11:55 PM AWST on Sunday, 15 November 2026

Please note that this position is expected to commence from Monday, 4 January 2027.

This position is only open to applicants with relevant rights to work in Australia

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.