Senior Executive Assistant & Project Coordinator

The University of Western Australia; Perth; On-site; AUD 99,000 - 105,000; Full time

Job summary

The University of Western Australia is seeking an experienced Executive Assistant to the Director, Student Living. Based in Perth, you will manage diary coordination, stakeholder engagement, confidential correspondence and meeting administration to support strategic initiatives.

You will coordinate projects, track timelines and deliverables, prepare briefing papers and reports, and contribute to operational excellence.

Qualifications

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders.
• Demonstrated experience in project coordination, project administration or project support.
• Excellent written and verbal communication skills, with experience preparing professional correspondence, reports, presentations, agendas and meeting documentation.
• Proven ability to exercise sound judgement, maintain strict confidentiality and build productive relationships across diverse internal and external stakeholder groups.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills, initiative and a commitment to continuous improvement.
• Experience working within a university or higher education environment is highly desirable.

Responsibilities

• Provide trusted, high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees, working groups and key stakeholder activities.
• Prepare and manage briefing papers, reports, presentations, project documentation, records management systems and administrative processes that support operational excellence and informed decision-making.

Skills

Executive support

Project coordination

Stakeholder engagement

Communication

Confidentiality

Education

Relevant tertiary qualification

Tools

Microsoft Office

Digital systems

Job description

The University of Western Australia is seeking an experienced Executive Assistant to the Director, Student Living. Based in Perth, you will manage diary coordination, stakeholder engagement, confidential correspondence and meeting administration to support strategic initiatives.

You will coordinate projects, track timelines and deliverables, prepare briefing papers and reports, and contribute to operational excellence.