Executive Assistant

The University of Western Australia; Perth; On-site; AUD 99,000 - 105,000; Full time

Benefits offered by this job

Flexible working options

Generous paid leave including parental

Up to 17% employer paid superannuation

Salary packaging available

Incremental progression based on 12

Up to 25% discount on eligible UWA per

Discounted health insurance

Employee Assistance Program

Job summary

The University of Western Australia (UWA) is seeking a trusted, high-level executive assistant to provide proactive support to the Chief Financial Officer within the Office of the CFO. This full-time role focuses on calendar and travel coordination, correspondence, and efficient information flows in a prominent leadership office.

You will build relationships with senior stakeholders, prepare meeting papers and reports, and help manage priorities while upholding confidentiality and professional

Qualifications

• Relevant tertiary qualification or demonstrated equivalent competency.
• Experience providing executive and administrative support to an executive or senior leader.
• Highly developed organisational and time-management skills.
• Excellent written and verbal communication with discretion and sound judgement.

Responsibilities

• Provide proactive, high-level executive support to the Chief Financial Officer.
• Coordinate diary, travel management, correspondence and executive workflows.
• Prepare agendas, meeting papers, briefings, reports and presentations.
• Build relationships with senior stakeholders and manage confidential information.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

MS Office

Communication

Education

Relevant tertiary qualification

Tools

MS Office Suite

Digital systems

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

• Provide trusted, high-level executive support to the Chief Financial Officer in a prominent University leadership office.
• Coordinate executive priorities, key deliverables and stakeholder engagement across the Finance Division.
• Full-time (1.0 FTE) appointment on an ongoing basis.
• Base salary range: $99,040 – $104,669 p.a. (pro-rata) plus 17% superannuation.

About the area

The Office of the Chief Financial Officer leads the University’s financial strategy and management, supporting effective financial stewardship, planning and decision-making across The University of Western Australia. As part of the Finance Division, the Office works with senior leaders and stakeholders across the University to support its strategic and operational priorities.

About the opportunity

• Provide proactive, high-level executive support to the Chief Financial Officer, including complex diary and travel management, correspondence, executive workflows and the coordination of competing priorities.
• Prepare and coordinate agendas, meeting papers, briefings, reports, presentations and internal communications, while monitoring actions and maintaining effective records and document-control processes.
• Build productive relationships with senior internal and external stakeholders, coordinate sensitive information and enquiries, and support the effective administration of the Office of the Chief Financial Officer.

About you

• Relevant tertiary qualification or demonstrated equivalent competency, together with substantial experience providing executive and administrative support to an executive or similarly senior leader.
• Highly developed organisational and time-management skills, with the initiative and judgement to manage complex schedules, competing priorities and deadlines.
• Excellent written and verbal communication skills, including experience preparing and editing executive correspondence, reports, briefing materials and presentations.
• Demonstrated ability to engage effectively with senior stakeholders and handle confidential and sensitive matters with professionalism, discretion and sound judgement.
• Proficiency in the Microsoft Office suite and digital systems, with the ability to work independently and collaboratively while delivering responsive, high-quality service.

Note: Employment checks will include information on gender-based violence, sexual harassment, and related misconduct to meet legal obligations. A current National Police Clearance will be required by the successful applicant.

Closing date: 11:55 PM AWST on Thursday 22nd October

This position is only open to applicants with relevant rights to work in Australia.

• Flexible working options.
• Generous paid leave including parental leave.
• Up to 17% employer paid superannuation.
• Salary packaging available.
• Incremental progression based on 12 months continuous service.
• Up to 25% discount on eligible UWA full-fee courses.
• Discounted health insurance.
• Employee Assistance Program.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, you are encouraged to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.