Executive Assistant & Project Officer

UWA; Western Australia; On-site; AUD 99,000 - 105,000; Full time

Job summary

The University of Western Australia (UWA) is seeking a dedicated Executive Assistant & Project Officer to support the Director, Student Living. This full-time role combines high-level executive support with hands-on project coordination across a dynamic, purpose-driven environment.

You will manage diaries, prepare briefing papers and presentations, coordinate timelines and deliverables, and liaise with key stakeholders to enable informed decision-making.

Qualifications

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders in a complex environment.
• Demonstrated experience in project coordination or project support, managing competing priorities, deadlines and stakeholders.
• Excellent written and verbal communication, with experience preparing professional correspondence, reports and meeting documentation.
• Proven ability to exercise sound judgement, maintain confidentiality and build productive relationships with internal and external stakeholders.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills and initiative.
• Experience in university or higher education environment is highly desirable.

Responsibilities

• Provide high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees and stakeholder activities.
• Prepare briefing papers, reports, presentations, project documentation and records management to support operational excellence and informed decision-making.

Skills

Executive support

Project coordination

Communication

Confidentiality

Stakeholder engagement

MS Office

Education

Relevant tertiary qualification

Tools

Microsoft Office

Digital systems

Job description

• Play a pivotal role supporting senior leaders and strategic initiatives that shape the student living experience at UWA.
• Combine high-level executive support with project coordination in a dynamic, purpose-driven environment.
• Full-time (1 FTE) appointment on an ongoing.
• Base salary range: $99,040 – $104,669 p.a. plus 17% superannuation.

About the area

The Student Living Directorate sits within UWA's Education & Student Experience Portfolio and is responsible for delivering a high-quality residential experience that supports student wellbeing, belonging, retention and academic success.

The Directorate oversees UWA's accommodation portfolio and partnerships, including University Hall (UniHall), College Row, UWA-owned housing, purpose-built student accommodation partners and homestay arrangements. Working closely with Student Wellbeing and Engagement teams and UWA’s Campus Management facilities team, Student Living contributes to a connected and supportive student experience across the University.

About the opportunity

• Provide trusted, high-level executive support to the Director, Student Living, including diary coordination, stakeholder engagement, confidential correspondence, meeting management and executive communications.
• Coordinate projects and strategic initiatives across Student Living, tracking timelines, milestones, risks and deliverables while supporting committees, working groups and key stakeholder activities.
• Prepare and manage briefing papers, reports, presentations, project documentation, records management systems and administrative processes that support operational excellence and informed decision-making.

About you

• Relevant tertiary qualification or equivalent experience, with substantial experience providing executive assistant support to senior leaders in a complex, fast-paced environment.
• Demonstrated experience in project coordination, project administration or project support, including the ability to manage competing priorities, deadlines and multiple stakeholders.
• Excellent written and verbal communication skills, with experience preparing professional correspondence, reports, presentations, agendas and meeting documentation.
• Proven ability to exercise sound judgement, maintain strict confidentiality and build productive relationships across diverse internal and external stakeholder groups.
• Advanced Microsoft Office and digital systems capability, with strong organisational skills, attention to detail, initiative and a commitment to continuous improvement.
• Experience working within a university or higher education environment is highly desirable.

Note: As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.

Position description: Executive Assistant & Project Officer - 524729.pdf

To learn more about this opportunity, please contact Kathy-Mae Tondut at [e-mail]

For enquiries on the recruitment process, please contact Zen Huang at [e-mail]

Closing date: 11:55 PM AWST on Sunday, 15 November 2026

Please note that this position is expected to commence from Monday, 4 January 2027.

This position is only open to applicants with relevant rights to work in Australia

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement.